Operations Coordinator

This is a fully remote position, open to applicants in Louisiana, +1 more state.

📋 Description

• Deliver operational and administrative assistance by managing recurring tasks and addressing one-off requests.

• Facilitate HR logistics, oversee insurance renewals, coordinate payroll, handle charitable registrations, ensure compliance requirements, and manage office/visibility materials.

• Act as the main point of contact for organization-wide inquiries and guide them to the relevant person or team.

• Provide project coordination and event planning assistance for internal, external, donor, and blue- and grey-sky activation events.

• Assist with event logistics, travel arrangements, vendor coordination, RSVPs, and visibility materials.

• Support the Chief of Staff, CEO, and Fractional COO by anticipating their needs and managing administrative/operational requests.

• Organize emails and inboxes, highlight priorities, draft standard responses, and ensure urgent matters are addressed promptly.

• Schedule and confirm meetings across various time zones, resolve scheduling conflicts, and safeguard time for priority tasks.

• Take notes, document action items, and monitor follow-ups until completion.

• Assist Board and Committee functions by scheduling meetings, sending out invites, managing calendars, and compiling/distributing board packets.

⛳️ Requirements

• Exceptional attention to detail and commitment to follow-through.

• Ability to adapt and manage competing, shifting priorities with ease.

• A minimum of 1 year of experience in a similar executive support, administrative, or coordinator position.

• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).

• Strong skills in scheduling and calendar management.

• Excellent written and verbal communication abilities.

• Proactive, organized, flexible, and reliable.

• Preferably holds an Associate's or Bachelor's degree; relevant experience in a similar role may be accepted in lieu of a degree.

• Nonprofit experience is preferred.

• Exposure to board or governance matters is preferred.

• Experience in event planning is preferred.

• Proficiency in Salesforce or other CRM software is preferred.

• Experience supporting multiple executives simultaneously is preferred.

• Interest in or connection to climate, disaster response, or clean energy is preferred.

• Ability to work independently and remotely without requiring constant supervision.

• Submission of a cover letter and resume is required.

🏝️ Benefits

• Monthly stipends for healthcare, mental healthcare, and technology expenses.

• 31 days off per calendar year for vacations and holidays.

• Paid Sick Leave.

• Paid Bereavement Leave for the loss of humans and pets, pregnancy loss, failed adoption, and unsuccessful fertility treatment.

• Paid Parental Leave.

• Unpaid Family and Medical Leave.

• Financial assistance for professional development.

• Opportunities for career advancement within a small, efficient nonprofit organization.

• Approximately 10% travel required for events.