Operations Associate

This is a fully remote position, open to applicants in Australia.

📋 Description

• Organize the CEO's meetings, calls, dinners, and sessions with investors, partners, researchers, and candidates.

• Schedule and oversee travel arrangements for the CEO and team throughout Australia and the US, including conferences and team retreats.

• Assist with offsites, conference participation, the Tech Talks series, and hosted dinners.

• Take ownership of event logistics and ensure follow-through.

• Manage the onboarding process for new employees.

• Handle requests for equipment and tools, as well as process expenses and invoices.

• Set up vendor accounts.

• Edit and refine documents for clarity and professionalism.

• Keep accurate and up-to-date records in Notion and Google Drive.

• Develop systems and utilize AI tools daily to streamline operational tasks.

• Collaborate directly with the CEO and Chief of Staff.

• Transition from coordination and administration to taking ownership of operational projects.

⛳️ Requirements

• 2 to 5 years of experience in an administrative, coordination, executive support, or operations role.

• Background in a funded startup environment at Seed, Series A, or B stages, or experience in Venture Capital or Private Equity.

• Demonstrated experience in supporting an executive team and managing general operations.

• Proven track record in event coordination.

• Strong written English skills, authored by the candidate, not generated by an AI model.

• Proficiency in Google Workspace.

• Familiarity with Notion, Linear, and Slack or Zulip, or the ability to learn these tools within a week.

• Current utilization of AI tools such as Claude, ChatGPT, or similar technologies.

• Ability to coordinate across multiple time zones, including early or late calls to liaise with the US.

• Experience in AI, deep tech, research, or cryptocurrency communities is a plus.

• Direct support experience for a founder or executive is preferred.

• International event coordination experience is a bonus.

• Examples of employing AI tools to automate personal workload tasks are advantageous.

• Full working rights in Australia are required.

• Professional-level proficiency in English, both written and spoken.

🏝️ Benefits

• A remote-first culture complemented by regular team offsites and opportunities for travel to the US.

• Direct access to the CEO and Chief of Staff, along with exposure to all business functions.

• Visa sponsorship and relocation assistance for outstanding candidates in both the US and Australia.