Operations Assistant – Part-Time

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the content calendar for LinkedIn, Instagram, and Substack

• Work backward from publication deadlines and remind the founder to submit drafts

• Manage and monitor contracts and invoices for both businesses

• Create and uphold onboarding processes for consulting clients and workshop attendees

• Record standard operating procedures for routine tasks

• Handle daily logistics for ongoing projects

• Organize materials for creative workshops and maintain project files for health curricula

• Investigate solutions, evaluate tools or vendors, and deliver clear recommendations

• Recognize administrative bottlenecks and propose practical enhancements

• Offer proactive operational support and ensure accountability across both boutique businesses

⛳️ Requirements

• Availability of approximately 15–20 hours per month

• Proactive and detail-oriented mindset; capable of identifying minor errors and independently managing deadlines

• Strong organizational skills for maintaining contracts and invoices

• Comfortable transitioning between healthcare consulting operations and a boutique creative studio

• Clear, professional, and thoughtful communication abilities

• Confident in raising questions or challenging unrealistic timelines

• Proficient with, or able to quickly learn, HoneyBook, Canva, ConvertKit/Kit, and task management software

• Capable of working independently in an asynchronous, priority-oriented setting without micromanagement

• Experience in supporting small businesses, solopreneurs, or managing dual operations

🏝️ Benefits

• Flexible schedule focused on priorities

• Remote and asynchronous-friendly working environment

• Brief weekly or biweekly alignment check-ins