Operations and Admin Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Generate and distribute invoices to clients.

• Enter expenses and document basic transactions from Stripe, PayPal, and both South African and UK bank accounts into Zoho Books.

• Assist in onboarding new clients by creating contracts using Indy templates, communicating with clients regarding necessary documents, and establishing shared folders in Google Drive.

• Copy, format, and schedule written materials in Podia for newsletters and course announcements.

• Format client documents, proposals, and project templates for clarity and professionalism.

• Extract action items from call notes and transcripts and update task lists accordingly.

• Maintain organized project boards and folders using Notion and Google Workspace.

⛳️ Requirements

• Proficient in using cloud applications and quick to adapt to new tools.

• Familiarity with (or eagerness to learn) Zoho Books, Notion, Indy, and Podia.

• Background in invoicing, uploading receipts, and basic bookkeeping administration.

• Excellent formatting abilities and strong written communication skills.

• Self-driven and proactive; able to complete tasks independently, ask pertinent questions, and work efficiently.

• Reliable remote work setup with consistent availability each week.

🏝️ Benefits

• Fully Remote & Flexible: Enjoy the freedom to work from anywhere with flexible hours tailored to your schedule.

• Streamlined Workflows: Experience clear task assignments and supportive leadership.

• Scalable Hours: Opportunity to increase your hours as new projects are initiated.