Operations Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver comprehensive administrative assistance to Operations leadership, including the executive team.

• Organize Operations meetings and compile and distribute agendas, notes, and recordings.

• Maintain Operations intranet pages in light of personnel and policy updates.

• Revise and disseminate Operations documentation and training materials.

• Compose weekly Operations updates for the executive team.

• Create Operations-specific and company-wide newsletters.

• Monitor management deadlines, employee training obligations, and promotion criteria.

• Aid with expense reporting and reconciliations.

• Coordinate department-specific events, travel arrangements, activities/tours, and restaurant bookings.

• Organize meeting rooms, catering, and accommodations for quarterly executive team meetings.

• Assist with monthly and quarterly reporting tasks.

• Maintain distribution lists, email templates, and organizational charts.

• Support the onboarding of new employees, which includes reviewing job descriptions, resumes, assessments, and filtering candidates.

• Update documentation in company-wide databases.

• Arrange cards and gifts for Operations team members.

• Provide additional administrative support as required.

⛳️ Requirements

• A minimum of 3 years of previous experience as an Administrative Assistant (AA) or Executive Assistant (EA).

• A 2- or 4-year college degree.

• Proficiency in all Microsoft Office applications (Word, Excel, Teams, SharePoint, PowerPoint).

• Expertise in organizing travel (flights, hotels, tour and restaurant bookings, etc.).

• Exceptional attention to detail and organizational abilities.

• Strong time-management and prioritization skills.

• Must demonstrate a proactive approach and urgency, offering creative solutions when necessary.

• Must uphold a collaborative, positive, and professional attitude.

• Must be adaptable with a flexible work schedule.

• Ability to thrive under pressure and work independently without direct supervision.

• Must be capable of functioning in a confidential and professional setting.

• Ability to fulfill the essential physical functions of the position, with reasonable accommodations provided.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Health Savings Account.

• Voluntary Term Life Insurance.

• Voluntary Long-Term Disability.

• Paid Time Off.

• Paid Holidays.

• 401(k).

• Employee Assistance Program (EAP).