Onboarding Coordinator

This is a fully remote position, open to applicants in Texas, +1 more location.

📋 Description

• Act as the main contact for new employees from the time they accept the offer until their first day.

• Collaborate with recruiters and hiring managers to assist candidates through the hiring journey.

• Oversee the applicant tracking system and ensure that all necessary tasks are completed promptly.

• Order and monitor pre-employment screenings.

• Manage I-9 compliance and requirements set by USCIS.

• Set up system access and logins for new hires.

• Address and resolve any post-offer applicant tracking system access issues.

• Evaluate candidates in accordance with client and company protocols.

• Work alongside HR and Legal to adapt to changing regulatory requirements.

• Ensure compliance with FCRA, EEO, and relevant employment regulations.

• Maintain data accuracy across onboarding platforms.

• Track and communicate new hire progress to leadership.

• Identify and implement improvements to the onboarding process and candidate experience.

• Manage daily administrative and organizational responsibilities.

• Coordinate travel, scheduling, and team logistics.

• Analyze and review data for precision and thoroughness.

• Deliver customer service through both inbound and outbound communications.

• Engage with candidates and internal stakeholders.

• Address inquiries and correspondence.

• Assist with various operational tasks as needed.

⛳️ Requirements

• A high school diploma or equivalent is required.

• 1–2 years of relevant experience in onboarding, human resources, or recruiting is preferred.

• Strong organizational abilities with the capacity to handle multiple tasks at once.

• Exceptional written and verbal communication skills, coupled with keen attention to detail and accuracy.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with a working knowledge of basic formulas and functions.

• Previous experience in data entry is highly preferred.

• Demonstrated resourcefulness and proactivity when challenges arise.

• Strong problem-solving abilities and sound judgment in high-pressure situations.

• Customer service-focused mindset with outstanding interpersonal and collaboration skills.

• Ability to work both autonomously and collaboratively within a team.

• Capacity to excel in a fast-paced and dynamic environment.

🏝️ Benefits

• Paid on a weekly basis.

• Health, Dental, and Vision benefits.

• 401K Program with matching contributions.

• Paid Time Off.

• Paid Holidays.

• Mobile Reimbursement.

• Scholarship opportunities for employees and their immediate family members.

• Employee Assistance Program.

• Leadership Development Program.

• Special pricing for employees with multiple clients.

• Opportunities for personal development.

• Professional stretch assignments.

• Long-term career pathing options.

• Option for remote work from home.