Onboarding Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Initiate the onboarding process for new employees following offer acceptance, distribute onboarding packets, and follow up on any outstanding items.

• Assist new hires during the onboarding process and address any inquiries prior to their commencement date.

• Conduct Form I-9 verification and manage E-Verify cases within the specified timelines.

• Start, monitor, and evaluate background checks and drug screenings, escalating results to the Recruiting Manager.

• Update candidate and new hire profiles in the ATS from the offer stage through onboarding to hiring.

• Coordinate start dates and first-day arrangements with Site Managers and Supervisors.

• Keep precise, complete, and confidential records for new hires.

• Arrange flights, hotel accommodations, and rental vehicles for team members traveling for work.

• Develop and distribute travel itineraries and resolve any travel-related changes or issues.

• Establish and maintain Uber business accounts and other travel-related tools.

• Monitor travel bookings and associated costs.

• Provide administrative support to the Recruiting Manager and recruiters as required.

⛳️ Requirements

• Minimum of 1 year of experience in administrative roles, HR, recruiting, or onboarding is required.

• Familiarity with applicant tracking systems (ATS) or HRIS is essential.

• Knowledge of Form I-9, E-Verify, and background check procedures is necessary.

• Experience in booking business travel is an advantage.

• Background in staffing, warehouse, or logistics industries is a plus.

• Familiarity with Paylocity, Clear Company, Shield Screening, or MyEscreen is beneficial.

• Strong attention to detail and the capacity to manage multiple new hires simultaneously.

• Excellent written and verbal communication skills, maintaining professionalism at all times.

• Bilingual skills are a plus.

• Proficient in Microsoft Office applications.

• Dependable with the ability to meet deadlines in a fast-paced environment.

• Capability to sit for extended periods, operate a computer and keyboard, and occasionally lift/move items up to 15 pounds.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Paid time off (PTO)

• 401(k) plan

• DailyPay option

• Full-time schedule from Monday to Friday

• 100% remote work opportunity