Onboarding Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Facilitate the onboarding process for new hires following offer acceptance, distribute onboarding packets, and monitor any outstanding items.

• Assist new hires throughout the onboarding journey and address any inquiries prior to their start date.

• Execute Form I-9 verification and process E-Verify cases within designated timelines.

• Initiate, monitor, and evaluate background checks and drug screenings, escalating findings to the Recruiting Manager.

• Update candidate and new hire records in the ATS from the offer stage through the onboarding process to employment.

• Coordinate start dates and first-day logistics with Site Managers and Supervisors.

• Ensure accurate, complete, and confidential maintenance of new hire records.

• Arrange flights, hotel accommodations, and rental vehicles for traveling team members.

• Develop and distribute travel itineraries and address any travel-related changes or issues.

• Establish and manage Uber business accounts and other travel-related tools.

• Monitor travel bookings and associated expenses.

• Provide administrative support to the Recruiting Manager and recruiters as necessary.

⛳️ Requirements

• Minimum of 1 year in administrative, HR, recruiting, or onboarding roles required.

• Proficient in using an applicant tracking system (ATS) or HRIS.

• Knowledge of Form I-9, E-Verify, and background check procedures.

• Exceptional attention to detail and capability to manage multiple new hires simultaneously.

• Excellent written and verbal communication skills in a professional context.

• Proficiency in Microsoft Office applications.

• Dependable with a proven ability to meet deadlines in a fast-paced environment.

• Experience in booking business travel is advantageous.

• Previous experience in staffing, warehouse, or logistics sectors is preferred.

• Familiarity with Paylocity, Clear Company, Shield Screening, or MyEscreen is beneficial.

• Bilingual candidates are encouraged to apply.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Paid time off (PTO)

• 401(k)

• DailyPay

• Full-time schedule from Monday to Friday