Office, Accounts Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Generate precise customer quotations based on measurements, specifications, and information provided by the sales team.

• Review and verify quotations to ensure that measurements, pricing, and product details are accurate.

• Process and place orders with suppliers, ensuring accuracy and tracking progress until delivery.

• Assess pricing and profit margins to confirm that quotations and orders align with business requirements.

• Assist with basic accounts administration tasks, including bank reconciliations utilizing Xero.

• Keep accurate customer records and update internal systems accordingly.

• Collaborate with suppliers and internal teams to address queries and ensure efficient order processing.

• Provide general administrative support, such as managing correspondence, updating records, and following up on pending tasks.

⛳️ Requirements

• Exceptional attention to detail, with the ability to identify discrepancies and maintain accuracy.

• Strong numerical aptitude and confidence in working with figures, pricing, and calculations.

• Good organizational skills with the ability to prioritize tasks and manage workloads efficiently.

• Proficient IT skills, including experience with Microsoft Office applications.

• Strong written and verbal communication abilities.

• A systematic and proactive approach to work.

• Comfortable handling detailed information, specifications, and administrative processes.

• Capability to work autonomously while also supporting a larger team.

• Previous experience in office administration, sales administration, or order processing is beneficial but not mandatory.

• Familiarity with Xero or similar accounting software, especially for bank reconciliations, is a plus but not required.

• Experience in a manufacturing, construction, trade, retail, or interiors environment is advantageous but not essential.

• Knowledge of CRM systems or quotation/order management software is beneficial but not mandatory.

🏝️ Benefits

• Comprehensive training will be provided on the company's internal systems, products, and processes.