Medical Records Specialist

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Provide comprehensive clerical assistance to ensure the efficient and accurate management of patient records.

• Retrieve, file, and deliver medical records promptly.

• Address inquiries from medical personnel, department staff, and billing offices.

• Obtain and supply medical records from various platforms and providers.

• Resolve issues related to missing medical reports or records.

• Collaborate with clinic personnel to rectify discrepancies and request records from off-site storage.

• Organize, scan, and preserve medical records and reports.

• Confirm daily data entry within the electronic medical record system.

• Conduct regular qualitative assessments of medical records.

• Examine incoming records for compliance with required documentation.

• Maintain and archive both physical and electronic medical records.

• Assist in managing departmental facilities, equipment, and supplies.

• Notify supervisors of inventory requirements and equipment issues.

• Ensure that patient records and sensitive information are kept confidential and secure.

• Build collaborative working relationships across departments to enhance patient care.

• Perform additional related duties as assigned.

⛳️ Requirements

• High School Diploma or equivalent work experience is mandatory.

• A minimum of one year of clerical experience in a medical or healthcare environment is preferred.

• Required proficiency in using computers and performing data entry tasks.

• Familiarity with medical record management systems and electronic health record (EHR) systems is preferred.

• Completion of courses in medical terminology, HIPAA compliance, or privacy training is advantageous.

• Excellent customer service and communication skills, both written and verbal, are essential.

• Strong organizational abilities with the capacity to prioritize and manage multiple tasks.

• Demonstrated capability to work independently and manage complex tasks in a fast-paced setting.

• Ability to effectively problem-solve and manage workflows.

• Keen attention to detail and a commitment to ensuring the accuracy and confidentiality of medical records.

• Must maintain a professional attitude and demeanor while interacting with patients, staff, and external stakeholders.

• Ability to contribute to a cohesive, high-performing team focused on delivering exceptional patient care.

• Must adhere to HIPAA, HHS, State, CMS, and other relevant regulations.

• Applicants are required to submit a resume along with a brief cover letter.

🏝️ Benefits

• Health, Dental, and Vision Insurance with generous premium subsidies for you and your family.

• 401(k) Retirement plan featuring a Safe Harbor contribution equal to 4% of eligible compensation and discretionary profit-sharing contributions.

• Nine paid holidays each year.

• Up to 155 hours of Paid Time Off (PTO) within the first year.

• Sick leave of one hour per 30 hours worked, up to 48 hours per year.

• Paid family medical leave available in Colorado.

• Basic life and Accidental Death & Dismemberment (AD&D) insurance.

• Short- and long-term disability coverage.

• Participation in a Discretionary Bonus Program.

• Wellness Benefit program.

• Employee Assistance Program offering confidential support from licensed professionals.

• Referral Program Incentive.

• Parking facilities available.