Medical Records – Privacy Specialist

This is a fully remote position, open to applicants in Florida, +4 more states.

📋 Description

• Oversee the workflow of the Privacy Team, which includes managing both incoming and outgoing paper and electronic medical record documentation, Business Associate Agreement processes, and various privacy-related requests.

• Initiate, oversee, and handle requests for incoming and outgoing patient medical records.

• Accurately log received patient medical records within 48 business hours.

• Issue invoices to requestors promptly when necessary.

• Confirm requestors’ rights to access patient records.

• Log, invoice, track, and respond to requests related to patient medical records.

• Address file information requests in accordance with established policies and procedures.

• Assist with special assignments and projects as needed.

• Collect and analyze information pertinent to patient medical record requests.

• Resolve issues and keep the manager informed of any problems or concerns.

• Review accounts payable vendor lists for new vendors.

• Delegate vendor reviews to regional and departmental contacts to assess BAA requirements.

• Draft Business Associate Agreements and response letters.

• Deliver finalized agreements to relationship managers.

• Log, track, and maintain requests related to BAAs.

• Document the redline process thoroughly.

• Execute other tasks that support the organization's objectives.

⛳️ Requirements

• High school diploma is required; a college degree is preferred.

• Experience with HIPAA regulations or a willingness to learn is essential.

• Proficiency in Microsoft Office is required.

• Familiarity with healthcare billing system solutions and medical claims processing is preferred.

• Ability to handle physical tasks such as talking, hearing, and occasionally walking, sitting, reaching, stooping, kneeling, crouching, or crawling.

• Capability to occasionally lift or move items weighing up to 15 pounds.

• Close vision, depth perception, and the ability to adjust focus are necessary.

• No travel is required for this position.

🏝️ Benefits

• Opportunity to work from home.

• Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.