Marketing & Outreach Coordinator

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Create, format, schedule, and conduct quality assurance for email marketing campaigns.

• Oversee email lists, segments, and campaign-related data.

• Examine campaigns for broken links, formatting discrepancies, and other errors.

• Track campaign performance and generate relevant reports.

• Keep well-organized records and assets related to email campaigns.

• Schedule and publish social media content using Metricool.

• Supervise the social media publishing queue and ensure scheduled posts are live.

• Assess scheduled content for formatting or publishing issues.

• Investigate local advertising, sponsorship, networking, and event opportunities.

• Pinpoint relevant opportunities based on the client’s industry and target market.

• Coordinate outreach to contacts in advertising, sponsorship, and events.

• Monitor outreach activities, responses, deadlines, and follow-ups.

• Conduct timely follow-ups on active opportunities.

• Execute basic on-page SEO updates and local SEO tasks.

• Assist with keyword tracking, rank monitoring, and monthly SEO reporting.

• Ensure accurate business and location information is maintained.

• Review deliverables from designers and web developers against project briefs.

• Track revisions and outstanding items.

• Facilitate feedback among clients, designers, and web developers.

• Maintain project timelines and deadlines.

• Follow up with team members and vendors to keep projects advancing.

• Assist with light content production and formatting tasks.

• Format marketing materials, documents, and campaign assets.

• Organize marketing files, graphics, copy, and campaign materials.

• Compile monthly client marketing snapshots using platform analytics.

• Collect data on campaign, social media, website, and SEO performance.

• Maintain tracking documents and recurring marketing calendars.

• Organize marketing tasks, deadlines, and follow-ups efficiently.

• Support the owner and client accounts of a boutique fractional-CMO firm focused on homebuilders, real estate firms, and founder-led businesses.

⛳️ Requirements

• Experience in marketing coordination, marketing support, digital marketing, or a similar field.

• Strong written English skills and professional communication are essential.

• Proficiency with email marketing platforms such as Mailchimp, Constant Contact, ActiveCampaign, or similar is required.

• Basic knowledge of SEO and familiarity with SEO tools are necessary.

• Experience with WordPress is required.

• Strong organizational and project management skills are essential.

• Ability to independently manage deadlines and recurring marketing activities is required.

• Experience with social media scheduling platforms is preferred.

• Familiarity with Metricool is a plus.

• Basic graphic design experience with Canva is advantageous.

• Experience with real estate, homebuilder, or professional-services clients is beneficial.

• CRM experience is a plus.

• Familiarity with project management software is preferred.

• Strong preference for ClickUp experience.

• Knowledge of Mailchimp, Constant Contact, ActiveCampaign or similar email marketing platforms.

• Knowledge of Metricool.

• Understanding of WordPress.

• Basic knowledge of SEO tools.

• Familiarity with Canva.

• Experience with ClickUp or similar project management platforms.

• Experience with CRM platforms.

• Proficiency in Google Workspace / Microsoft Office.

• Highly organized and detail-oriented.

• Reliable and consistent in completing recurring marketing tasks.

• Capable of working independently with minimal supervision.

• Comfortable managing multiple deadlines and recurring responsibilities.

• Proactive in identifying issues and following up before deadlines are missed.

• Comfortable coordinating with designers, developers, content partners, and clients.

• Able to adhere to established processes while taking ownership of assigned tasks.

• Strong quality-control mindset with a keen eye for detail.

• Comfortable learning and working across various marketing platforms.

• Able to maintain reliable availability during US Eastern business hours.

• Proficient in English, with a clear and professional English accent preferred at Level A-B.

🏝️ Benefits

• Competitive rates.

• Weekly payments.

• Various open roles available.

• Free training and upskilling opportunities.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.

• Flexible daily working hours.

• Remote work options.

• 10–15 contracted hours per week.