Marketing Operations Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist with daily HubSpot administration and execution tasks, which include user setup, onboarding, and offboarding processes.

• Develop, modify, test, and sustain marketing emails, campaigns, forms, landing pages, nurture programs, and workflows.

• Generate and manage audience segments, targeting criteria, and marketing lists.

• Organize, cleanse, deduplicate, and ensure the quality of contact, company, and deal data.

• Conduct pre-launch quality assurance checks for links, formatting, personalization, workflow logic, suppression rules, and audience selections.

• Facilitate campaign tracking, regular exports, reconciliations, and reporting activities.

• Implement approved changes to AAFCPAs digital platforms and internal marketing resources.

• Revise professional biographies and other authorized content.

• Format and upload content in alignment with technical and branding standards.

• Execute routine on-page SEO maintenance and basic technical audits.

• Manage website content for both traditional search and AI-driven search tools (GEO).

• Oversee the Marketing Hub and centralized asset libraries.

• Organize templates, presentations, logos, graphics, photography, collateral, webinar materials, and campaign files.

• Archive outdated materials while maintaining naming conventions, folder structures, and version control.

• Produce and update PowerPoint presentations using approved templates and brand guidelines.

• Revise layouts, charts, graphics, speaker information, and recurring presentation materials.

• Conduct final formatting and quality-control assessments.

• Update existing collateral and templates using Adobe Creative Cloud, Canva, or similar design tools.

• Assist with special projects aimed at enhancing team efficiency and execution.

• Maintain end-of-day handoff notes to ensure the U.S. team remains unblocked across time zones.

⛳️ Requirements

• Bachelor’s degree or equivalent experience in Marketing, Communications, Graphic Design, Business, or a related field.

• Background in marketing operations, digital marketing, marketing coordination, production, or administrative support.

• Practical experience with HubSpot.

• Proficiency in building lists, workflows, email campaigns, landing pages, and audience segments.

• Strong skills in Microsoft Office.

• Familiarity with Adobe Creative Cloud, Canva, or comparable design tools.

• Experience in updating content via a website content management system.

• Excellent written English, proofreading, organizational, file-management, and quality-control abilities.

• Capable of managing multiple requests, adhering to established procedures, protecting confidential information, and collaborating across time zones.

• Minimum internet speed of 50–100 Mbps.

• A private, quiet dedicated home office area.

• Power and internet backups are essential.

🏝️ Benefits

• Remote work opportunities.

• Work-from-home arrangement with a private, quiet workspace.

• Business continuity support requiring power and internet backup.

• An inclusive workplace culture where talents are recognized and nurtured.