Manager, Venue Procurement

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support for strategic sourcing, contracting, administration, and continuous management of hotel and venue agreements throughout the event portfolio.

• Oversee the daily procurement workflow from sourcing to contract execution and subsequent contract management.

• Evaluate hotel, venue, and room-block agreements to ensure compliance with approved contracting standards and templates.

• Handle routine contract negotiations with hotels, venues, and third-party sourcing partners.

• Assess room rates, room blocks, concessions, commissions, rebates, attrition, cancellation terms, rate protection, construction/renovation provisions, and other commercial conditions.

• Identify any deviations from contract standards and report significant exceptions to the Director of Venue Procurement and/or Legal.

• Coordinate the process of revisions, redlines, clean agreements, final approvals, signature routing, and documentation of executed contracts.

• Assist with hotel and venue sourcing efforts, prepare and distribute RFPs, and organize proposals and responses.

• Create comparison summaries that include rates, concessions, financial terms, contractual obligations, and risks.

• Monitor contract status, redlines, approvals, deadlines, and subsequent actions.

• Manage routine amendments and adjustments to room blocks within approved parameters.

• Act as the primary contact for hotel partners, CVB partners, sourcing agencies, and housing providers on a day-to-day basis.

• Oversee deliverables, encourage timely responses, and ensure compliance with procurement procedures from third parties.

• Review commissions, rebates, and financial concessions; assist with reconciliation, auditing, and reporting processes.

• Maintain contract templates, negotiation playbooks, SOPs, procurement tools, documentation, and contract records.

• Identify recurring negotiation challenges and suggest enhancements to templates and processes.

• Support preferred terms and agreements for repeat use with strategic hotel partners.

⛳️ Requirements

• Minimum of 5 years of experience in venue sourcing, hotel sales, hospitality operations, meeting planning, or procurement.

• Profound understanding of hotel contracts, room blocks, attrition, cancellation, concession management, and group housing practices.

• Proven experience with Cvent technology solutions, including sourcing/RFP distribution, venue search and evaluation, and supplier relationship management.

• Experience collaborating with hotel brands, convention centers, CVB/DMO partners, and housing providers.

• Advanced skills in Excel, Smartsheet, and data analysis/reporting tools.

• Strong project management capabilities to handle multiple sourcing, contracting, and event support projects simultaneously.

• Exceptional written and verbal communication skills, including experience in coordinating contract negotiations and stakeholder communications.

• Highly organized with a keen attention to detail and the ability to balance competing priorities in a fast-paced environment.

• Experience in developing and maintaining process documentation, templates, and operational best practices.

• CMP, CMM, or similar industry certification is preferred.

• Experience in supporting a multi-event or large-scale tradeshow/event portfolio is preferred.

• Familiarity with convention-center and complex citywide hotel contracting is preferred.

• Knowledge of master agreements, multi-year agreements, and hotel term agreements is preferred.

• Experience with third-party sourcing and housing providers is preferred.

🏝️ Benefits

• Bonus

• Unlimited vacation for exempt employees

• Flexible working locations

• 401(k) plan with a company match

• Medical, dental, and vision coverage

• Transgender services and fertility benefits

• Parental and caregiver leave

• Dependent benefits

• Commuter benefits

• FSA benefits

• Professional development programs like Toastmasters

• Mental wellness tools