Manager, Accounts Payable

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the entire accounts payable cycle, which includes managing invoices, payments, employee expenses, reimbursements, and corporate card transactions.

• Supervise vendor onboarding, maintenance, documentation, W-9 collection, and ensure compliance.

• Administer ACH, wire transfer, and check payment processes.

• Review and authorize invoice coding, payment batches, expense reports, and corporate card transactions.

• Track accounts payable aging, payment schedules, and cash flow requirements.

• Address escalated vendor inquiries, payment concerns, and disputes.

• Manage annual IRS 1099 reporting and submissions.

• Collaborate with the Director of Finance to create an Accounts Payable KPI framework and deliver metrics reporting.

• Oversee accounts payable-related balance sheet accounts and their reconciliations.

• Assist in month-end and year-end closing activities, including accruals, analyses, journal entries, and financial reporting.

• Generate operational reports, payment metrics, vendor analyses, and management reports.

• Manage the Ramp expense management and AP automation platform, including its configuration, workflows, access, and policies.

• Evaluate system performance and support improvements in automation, efficiency, and data integrity.

• Work with Finance, IT, and business stakeholders on system enhancements and process optimization.

• Maintain AP policies, procedures, documentation, and user instructions.

• Establish and uphold controls for precise and compliant payable records and transactional data.

• Coordinate system enhancements, oversee integrations, identify discrepancies, and suggest improvements.

• Supervise, train, mentor, and develop the Accounts Payable Specialist.

• Set performance expectations and assess productivity, service levels, and quality.

• Create cross-training plans and documentation.

• Assist with audits, special projects, and cross-functional initiatives within Finance & Administration.

• Adhere to AVIXA policies and procedures.

⛳️ Requirements

• Preferred Bachelor's degree in Accounting, Finance, or Business Administration.

• An Associate’s degree with relevant experience may also be accepted.

• At least 5 years of progressive experience in Accounts Payable, accounting, or financial operations.

• A minimum of 2 years of supervisory or leadership experience is preferred.

• Experience in managing vendor relationships, payment processing, expense management, and balance sheet reconciliations.

• Familiarity with month-end close processes, audit activities, and initiatives for process improvement.

• Preferred experience with administering AP automation or expense management platforms.

• Knowledge of US non-profit tax compliance requirements related to AP, including 1099 reporting and vendor W-9 administration, is preferred.

• Experience with Sage Intacct is preferred.

• Proficient in advanced Microsoft Excel skills.

• Strong analytical, reconciliation, and problem-solving skills.

• Excellent written and verbal communication skills, along with a strong customer service orientation.

• Strong interpersonal abilities and the capability to thrive in, and contribute to, a collaborative and diverse work environment.

🏝️ Benefits

• Comprehensive benefits package.

• Annual incentive bonus program at the managerial level.

• Generous paid time off (PTO) and holiday leave.

• Flexible working hours.

• Option for a Compressed Work Week (9/75 work week, or every other Friday off).

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401k plan with company matching.

• Pet insurance.

• Opportunities for learning and career development.

• Education assistance.