Accounts Payable Specialist

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Take responsibility for the complete cycle of coding and reconciling bank transactions, ensuring accurate GL coding and support for month-end closing activities.

• Oversee Zip transaction processes, including purchase order matching, approval routing, and vendor invoice handling.

• Supervise the review of Ramp transactions, ensuring coding accuracy and adherence to employee spending policies.

• Daily monitor the accounts payable inbox, addressing inquiries and swiftly resolving any AP-related issues.

• Manage the month-end accounts payable accrual process, prepare accrual entries, ensure all liabilities are accounted for, and collaborate with cross-functional teams for a precise and timely close.

• Act as the internal expert on Zip and Ramp, overseeing configurations, workflows, and integrations.

• Identify opportunities for process enhancements to minimize manual tasks, boost coding precision, and expedite closing cycles.

• Keep accounts payable process documentation, standard operating procedures, and training materials up to date.

• Assist with internal and external audits by supplying necessary documentation and addressing AP-related inquiries.

• Maintain vendor documentation, including W-9s and 1099 reporting, in accordance with regulatory standards.

⛳️ Requirements

• A minimum of 6 years of experience in accounts payable.

• At least 1 to 2 years of experience in a leadership or managerial role.

• Experience in an early-stage or rapidly growing company environment.

• Practical experience with Zip or comparable Procure to Pay systems.

• Hands-on experience with Ramp or similar corporate card and expense management platforms.

• Strong knowledge of GL coding, chart of accounts, and accrual-based accounting principles.

• Demonstrated ability to identify process inefficiencies and successfully implement improvements.

• Exceptional attention to detail with a focus on controls and compliance.

• Familiarity with NetSuite, Sage Intacct, or QuickBooks.

• Experience in supporting audits and preparing 1099 forms.

• Must possess legal authorization to work in the United States.

• Must reside in the United States or Canada.

🏝️ Benefits

• Equity options available for regular full-time employees.

• Health insurance coverage may be offered, customized to align with local market standards and legal requirements.

• Retirement or pension contributions may be included.

• Paid time off may be available.