Accounts Receivable and Accounts Payable Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Assist with the daily accounting functions of the company.

• Oversee Accounts Receivable tasks, encompassing billing, collections, and the examination and approval of employee expense reimbursements.

• Supervise the billing processes to confirm that invoices are accurately prepared, submitted, and accepted in a timely manner.

• Validate transactions and ensure that billing and expense records are properly documented, coded, processed, and adhere to company policies.

• Create and send customer invoices through various billing platforms and portals.

• Perform internal evaluations and audits of accounting and vendor documentation.

• Track outstanding account balances.

• Maintain and refresh customer accounts, including payment and contact details.

• Direct collections activities in alignment with company policies and procedures.

• Investigate and address customer inquiries, billing issues, and account inconsistencies.

• Manage and document non-standard billing arrangements, including tailored payment plans.

• Generate financial reports related to Accounts Receivable activities, collections, and account statuses.

• Assess employee expense reports for compliance with policies and reimbursement guidelines.

• Communicate expense reporting requirements and provide training to employees on expense management software and policy updates.

• Aid in the monthly closing process by collecting and reconciling payment and remittance information.

• Offer backup support for Accounts Payable functions.

• Assist with various accounting and finance initiatives as necessary.

• Report directly to the Assistant Controller.

⛳️ Requirements

• A Bachelor’s degree is required, preferably in accounting, finance, business, or a related discipline.

• A minimum of 2 years of experience in invoicing, billing, or order processing, ideally within the technology sector.

• Experience in a Value-Added Reseller (VAR) setting is highly desirable, especially in managing high-volume and high-value product and service billing.

• Strong analytical and problem-solving capabilities, with the ability to investigate and resolve intricate billing concerns and discrepancies.

• Highly detail-oriented with a strong dedication to accuracy, compliance, and data integrity.

• Exceptional verbal and written communication skills, with the ability to work collaboratively with internal teams and engage professionally with external customers and stakeholders.

• Proven ability to prioritize tasks, meet deadlines, and adapt to evolving business requirements in a dynamic environment.

• High ethical standards and professional integrity, with the capacity to manage sensitive and confidential information appropriately.

• Skilled in organizing, analyzing, and presenting data clearly and effectively to satisfy customer and business needs.

• Familiarity with Generally Accepted Accounting Principles (GAAP) and the capability to apply them correctly.

• Proficient in accounting and financial software such as Accounting Seed, QuickBooks, NetSuite, SAP, or Oracle, along with advanced skills in Microsoft Excel.

• Experience with Bill Spend & Expense or similar expense management and reporting tools.

• Basic proficiency in Microsoft Office Suite.

• Basic proficiency in Adobe Acrobat.

• Experience with Salesforce or another customer relationship management (CRM) system.

• Knowledge of Avalara or other sales and use tax software.

• Familiarity with QuickBooks Online.

• Basic understanding of project accounting and/or accounting practices related to professional services contracts.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance plans.

• Generous paid time off and holiday leave.

• Opportunities for professional development and training.

• Flexible work hours and remote work options.