Logistics Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Coordinate and schedule personnel and resources for various projects.

• Manage scheduling using UKG and Airtable.

• Conduct daily reviews of timesheets to ensure accuracy for payroll and billing purposes.

• Address client emails and calls concerning resource deployment, rates, and project support.

• Monitor client inquiries and communicate project requirements and updates effectively.

• Develop cost estimates that include rates, disbursements, and scopes of work.

• Prepare, submit, and obtain approval for safety plans and pre-work documentation prior to deployment.

• Contact field staff to confirm their availability for assignments through calls, emails, and messaging platforms.

• Act as the primary point of contact for field staff questions and concerns.

• Identify and arrange project logistics, including hotel bookings and travel arrangements.

• Collaborate with Accounts Payable on project coding for accommodations and expenses.

• Work alongside HR to ensure that field staff documentation is current and compliant.

• Collaborate with Project Management and Safety teams to uphold safety and efficiency across deployments.

⛳️ Requirements

• Post-secondary degree or diploma in Logistics, Business Administration, or a related field.

• A minimum of 2-3 years of experience in logistics coordination, dispatching, or project support.

• Familiarity with scheduling software such as UKG or similar platforms is preferred.

• Proficiency in Microsoft Office Suite.

• Experience with scheduling software (UKG).

• Experience with Airtable (AT).

• Familiarity with Safety Management Systems, particularly through SiteDocs.

• Experience with project management tools.

• Strong verbal and written communication skills.

• Ability to manage multiple tasks and prioritize effectively.

• Exceptional problem-solving and multitasking capabilities.

• Strong attention to detail.

• Ability to thrive in a fast-paced environment with sudden changes.

• Familiarity with Gitxsan or Indigenous communities and values is preferred.

• Knowledge of BC Roads.

• Ability to read maps and provide clear directions.

• Ability to catalog local landmarks.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional growth within a collaborative and culturally rich environment.

• Supportive work culture that emphasizes community impact.

• Opportunities for growth and cross-training.

• Flexible deployment scheduling.

• Comprehensive benefits.

• Professional development opportunities.

• Flexible work options available.

• Opportunities for individuals at all experience levels.