Litigation Legal Assistant – Evening and Weekend Shifts

This is a fully remote position, open to applicants in Canada.

📋 Description

• Act as a reserve member of the litigation legal assistant team during periods of absence, vacations, and high-demand times.

• Address urgent overflow tasks, priority assignments, and requests that necessitate immediate attention.

• Ensure all deadlines are adhered to while maintaining exceptional standards of client service.

• Work collaboratively with legal assistants and attorneys to effectively allocate workloads.

• Prepare, draft, revise, and format standard litigation documents and proceedings.

• Diligently manage deadlines, noting them in calendars and keeping schedules current.

• Create document drafts and review both documents and correspondence.

• Open, file, monitor, and organize matter files efficiently.

• Manage communications, including phone calls, emails, and other forms of correspondence.

• Organize and coordinate meetings between lawyers, clients, and other stakeholders.

• Prepare files for meetings and hearings.

• Undertake additional responsibilities as assigned.

⛳️ Requirements

• Diploma of Vocational Studies (DEP) in Secretarial Studies or a Diploma of College Studies (DEC) in Administration or Legal Studies, or an equivalent combination of education and experience.

• At least 5 years of experience as a litigation legal assistant.

• Previous experience in a law firm is mandatory.

• Proficient knowledge of legal terminology and procedural rules is required.

• Familiarity with insurance law is considered an asset.

• Bilingualism in French and English is essential, with the capability to draft and communicate accurately and effectively in both languages.

• Excellent proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook, at an intermediate or preferably advanced level.

• Strong capability to operate in a computerized environment using various software applications, with a readiness to learn new technology tools.

• Knowledge of iManage is a plus.

• Ability to work remotely in a well-structured and productive manner.

• Display rigor, strong attention to detail, and exceptional organizational skills.

• Client-focused with excellent teamwork and collaboration skills, along with tact and discretion.

• Maintain professionalism and foster excellent interpersonal relationships.

• Ability to learn quickly, demonstrating proactivity and initiative.

🏝️ Benefits

• Permanent employment opportunity.

• Flexibility to work part-time (20 hours per week) or full-time (35 hours per week).

• Completely remote position.

• Group insurance (dental, prescription drugs, and vision) fully covered by the employer from day one.

• $500 annual health spending account.

• $300 annual wellness and sports spending account.

• 10 sick and personal days provided.

• Access to the Employee Assistance Program (EAP).

• RRSP available from the first day; employer contributions commence after one year of employment.

• Life insurance coverage.

• 3 to 4 weeks of vacation annually, depending on experience.

• Overtime compensation at 1.5 times the standard rate.