Legal Secretary I

This is a fully remote position, open to applicants in California.

📋 Description

• Provides administrative and secretarial assistance to legal professionals.

• Composes letters and legal documents.

• Prepares and organizes documents, including necessary transmittal forms and envelopes, in the correct format.

• Completes typing and word processing tasks along with legal documents such as correspondence, pleadings, subpoenas, and related items.

• Prepares documents for submission to the Court.

• Produces high-quality written communication, ensuring documents are corrected and formatted accurately.

• Prepares Answers, Cross-Complaints, discovery, and all pleadings as instructed by the attorney handling the case.

• Maintains records of transcripts, documents, evidence, claims, legal documents, and case activity.

• Manages files with minimal complexity and exposure, typically related to soft-tissue injury claims with no risk.

• Collaborates with attorneys to assist in workflow processes.

• Coordinates legal services such as court reporting, copying, and delivery agencies.

• Ensures timely preparation and submission of work.

• Follows court deadlines, Rules of Court, document-processing requirements, and office and court procedures.

• Manages routine correspondence and inquiries with attorneys, clients, adjusters, courts, and other parties through written or telephone communication.

• Communicates with claims, opposing counsel, and clients about legal files.

• Schedules court reporters, expert witnesses, and other experts for depositions and trial testimonies.

• Classifies, organizes, and files correspondence, articles, records, and other documents.

• Operates word processors, typewriters, transcribing software, case management software, photocopiers, and other office equipment.

• Maintains attorney calendars by accurately recording court dates and appearances.

• Schedules meetings, depositions, and appointments.

• Assembles documents, reports, and information in preparation for meetings.

• Arranges meeting spaces and secures conference rooms.

• Notifies participants of meeting details such as dates, times, and locations.

• Resolves calendar conflicts and coordinates rescheduling efforts.

• Tracks deadlines related to court appearances, daily responsibilities, and upcoming tasks.

• Schedules internal conferences pertinent to legal files.

⛳️ Requirements

• Minimum: High School diploma or GED.

• Minimum: Foundational knowledge of terminology, discovery, pleadings, and civil court deadlines.

• Strong ability to multitask and prioritize assignments effectively.

• Excellent organizational skills with a keen eye for detail.

• Ability to follow instructions accurately.

• Typing speed of at least 60 words per minute.

• Familiarity with legal terminology and management of legal documents (e.g., briefs, summonses, complaints, motions, pleadings, and discovery).

• Strong oral and written communication skills, with a solid understanding of grammar, spelling, and punctuation.

• Capability to compose and draft routine pleadings and correspondence.

• Ability to utilize and process available resources efficiently.

• Detail-oriented approach.

• Proficient in accurately managing calendars and resolving conflicts across multiple schedules.

• Proficient in Microsoft Office applications such as Word, Excel, and Outlook.

• Preferred: Vocational certification or training within the legal field.

• Preferred: At least 1-2 years of experience in insurance defense or civil litigation.

• Relevant experience in the legal field; a combination of education and experience will be considered.

• Preferred: Knowledge of federal and state court regulations and e-filing processes.

• Preferred: Familiarity with litigation management software systems.

• Preferred: Flexibility to adapt and respond swiftly to urgent matters.

• Preferred: Experience in trial settings.

🏝️ Benefits

• Competitive compensation.

• Flexibility to work remotely from anywhere in the United States for most positions.

• Paid time off including vacation, sick leave, 9 paid Company holidays, and volunteer hours.

• Incentive bonus programs, which may include holiday bonuses, referral bonuses, and performance-based bonuses.

• Comprehensive medical, dental, vision, life, and pet insurance.

• 401(k) retirement savings plan with company matching contributions.

• Engaging work environment.

• Opportunities for promotion.

• Education assistance programs.

• Opportunities for professional and personal development.

• Company recognition initiatives.

• Health and wellbeing resources, which include free mental wellbeing therapy/coaching sessions, child and elder care resources, and more.

• Reasonable accommodations for qualified individuals with disabilities.