Legal Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Quickly grasp new processes and complete assigned tasks within set timelines.

• Adhere to established onboarding procedures, workflows, and confidentiality protocols.

• Engage in daily communications and scheduled team meetings.

• Utilize Nextiva for regular phone communications, managing approximately 6 to 15 calls daily.

• Maintain organized records for efficient retrieval of information by the legal team.

• Identify and report any missing, incomplete, or inconsistent information in a timely manner.

• Upload, label, and store documents following established guidelines.

• Process, review, categorize, and organize medical records effectively.

• Organize legal documents and ensure accurate electronic file maintenance.

• Safeguard confidential legal, client, and medical information.

• Provide general administrative support to the legal team.

• Communicate with team members via Microsoft Teams and Outlook.

• Verify the completeness and accuracy of file information and supporting documents.

• Enter and update case and file information in Actionstep.

⛳️ Requirements

• Proficient in English.

• Availability for full-time work.

• Work hours are Monday through Friday, from 8:30 a.m. to 5:00 p.m., including a daily lunch break.

• Must be available during Eastern Time.

• Ability to engage in daily communication and participate in team meetings.

• Possess reliable computer equipment and a stable high-speed internet connection.

• Previous experience in legal assistance, legal administration, document management, medical record processing, or a similar professional environment is preferred.

• Experience in maintaining accurate electronic records and entering sensitive information into case management or CRM systems is preferred.

• Familiarity with Actionstep, Nextiva, Microsoft Teams, and Microsoft Outlook is preferred.

🏝️ Benefits

• Comprehensive training and onboarding process.

• Opportunity to work with a dynamic legal team.

• Flexible work environment.