Legal Secretary

This is a fully remote position, open to applicants in California.

📋 Description

• Provide administrative and secretarial assistance to legal professionals.

• Compose letters, legal documents, correspondence, pleadings, subpoenas, and related materials.

• Prepare, assemble, and format documents along with transmittal forms and envelopes.

• Organize documents for submission to the Court.

• Draft Answers, Cross-Complaints, discovery documents, and pleadings as instructed by the supervising attorney.

• Manage attorneys’ calendars, including court dates, appearances, meetings, depositions, and appointments.

• Maintain transcripts, documents, evidence, claims records, legal files, and case activities.

• Coordinate services such as court reporting, copying, delivery, court reporters, expert witnesses, and other specialists.

• Monitor deadlines associated with appearances and daily responsibilities.

• Interact with claims personnel, opposing counsel, clients, adjusters, courts, and other relevant parties.

• Resolve scheduling conflicts and manage rescheduling efforts.

• Classify, sort, and file correspondence, records, and additional documents.

• Operate word processors, transcription software, case management systems, photocopiers, and other office machinery.

• Stay updated on Court rules, procedures, and policies through professional literature and training opportunities.

• Provide support to up to three litigation attorneys.

⛳️ Requirements

• High school diploma or GED is required.

• Basic understanding of terminology, discovery processes, pleadings, and civil court deadlines.

• Strong ability to multitask and prioritize tasks effectively.

• Excellent organizational skills with a keen attention to detail.

• Capability to follow directions accurately.

• Typing speed of at least 60 words per minute.

• Familiarity with legal terminology and management of legal documents, including briefs, summonses, complaints, motions, pleadings, and discovery materials.

• Proficient oral and written communication skills with correct grammar, spelling, and punctuation.

• Ability to draft or compose routine pleadings and correspondence.

• Skill in utilizing and processing available resources efficiently.

• Competence in accurately managing and calendaring conflicts across multiple schedules.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Vocational certification or training in the legal field is preferred.

• 1–2 years of experience in insurance defense or civil litigation is preferred.

• Relevant experience in the legal field; equivalent combinations of education and experience will be considered.

• Preferred knowledge of federal and state court regulations and e-filing procedures.

• Familiarity with litigation management software systems is a plus.

• Trial experience is preferred.

🏝️ Benefits

• Competitive salary.

• Flexibility to work remotely from anywhere in the United States for most positions.

• Paid time off, including vacation, sick leave, 9 paid company holidays, and volunteer hours.

• Incentive bonus programs, including potential holiday bonuses, referral bonuses, and performance-based bonuses.

• Comprehensive medical, dental, vision, life, and pet insurance.

• 401(k) retirement savings plan with company matching contributions.

• Dynamic work environment.

• Opportunities for advancement.

• Educational assistance.

• Opportunities for professional and personal development.

• Employee recognition program.

• Health and wellness resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more.

• Potential for bonuses.