Immigration Legal Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee the client intake process and establish a warm, professional first impression for potential clients.

• Maintain clear and consistent communication with clients throughout their engagement with the firm.

• Organize consultations, appointments, deadlines, and calendar commitments to ensure the attorney’s schedule remains well-structured.

• Assist new clients in navigating billing procedures and other administrative requirements.

• Keep accurate records of client information, follow-ups, and internal administrative documentation.

• Support legal workflows related to family and business immigration matters while ensuring critical details are not overlooked.

• Anticipate administrative needs and proactively resolve routine client or scheduling issues prior to requiring attorney involvement.

• Contribute to the development of reliable processes that minimize administrative burdens, allowing the attorney to concentrate on legal work.

• Assume additional responsibilities as the practice and client base expand.

⛳️ Requirements

• Prior professional experience in a legal setting.

• Familiarity with an immigration law firm, especially in family and business immigration matters.

• Excellent English communication skills, both written and verbal.

• Confidence in managing client intake and serving as the primary client-facing representative of the firm.

• Strong organizational skills, attention to detail, and the ability to effectively manage scheduling and administrative workflows.

• Consistent and dependable availability, along with the capability to work independently in a remote setting.

• Experience supporting a solo attorney or small law firm (preferred).

• Knowledge of immigration case-management or legal practice-management systems (preferred).

• Background in assisting with billing, payment orientation, or client onboarding processes (preferred).

🏝️ Benefits

• Long-term contractor opportunity.

• Remote work arrangement.

• Full-time schedule from Monday to Friday.