Legal Document Production Specialist

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Provide high-quality, precise, and consistent document production support for a law firm client account.

• Work collaboratively with clients and support teams to ensure timely document production assistance.

• Function within a pod structure to guarantee seamless service delivery and efficient workload management.

• Create, format, and modify correspondence, agreements, reports, bundles, and presentations.

• Adjust documents to align with house style utilizing precedents, numbering, tables, tracked changes, and intricate formatting.

• Diagnose formatting problems, repair corrupt documents, and address inconsistencies.

• Manage tracked changes and employ document comparison tools for version control and precision.

• Generate transcription using digital dictation when necessary.

• Utilize Liberate, iManage, Katchr dashboards, MS Office, PDFdocs, DocuSign, and MS Teams.

• Stay informed about systems, workflows, and best practices.

• Develop trusted relationships with lawyers, business teams, and Practice Support colleagues.

• Assist colleagues during peak workloads, deadlines, and times of absence.

• Contribute to process documentation, team knowledge, and enhanced working methods.

⛳️ Requirements

• At least 2 years of experience in legal document work.

• Proven experience in producing and managing complex documents in administrative or legal support roles.

• Strong proficiency with complex Word documents, including styles, templates, tracked changes, and formatting.

• Exceptional literacy, numeracy, and attention to detail.

• Advanced skills in MS Word.

• Proficiency in Excel, PowerPoint, and Outlook.

• Familiarity with PDFdocs, DocuSign, and digital dictation software.

• Capability to meet tight deadlines while maintaining accuracy and attention to detail.

• Strong communication skills and the ability to cultivate constructive working relationships at all levels.

• Flexible and adaptable, thriving in a fast-paced environment.

• Ability to contribute effectively as part of a team.

🏝️ Benefits

• Competitive salaries.

• Full-time, remote work.

• 33 days of holiday.

• Department incentives.

• Employee Assistance Programme.

• Flexible working hours.

• Opportunities for career development.

• Meaningful progression.