Legal Billing Analyst – 2nd Shift

This is a fully remote position, open to applicants in New Mexico.

📋 Description

• Generate and distribute prebills and proformas.

• Assist with the processing at the end of the month.

• Draft various forms of correspondence.

• Execute time and expense transfers and necessary edits.

• Create reports as required.

• Ensure timely billing management.

• Allocate any unapplied funds appropriately.

• Carry out write-offs and cancellation processes.

• Post and mail invoices to clients.

• Prepare invoices for attorneys and clients, which may include fixed fee, batch, retainer, and contingency billing.

• Verify the accuracy of work products and determine suitable billing formats.

• Prepare spreadsheets and additional billing documents as needed.

• Manage client billing requirements and guidelines efficiently.

• Have a clear understanding of firm and client fee arrangements.

• Prepare bills for electronic processing.

• Coordinate necessary changes related to clients and matters.

• Edit time-entry narratives and perform proofreading tasks.

• Assist clients with billing inquiries and troubleshoot any issues that arise.

• Review and edit time entries to ensure compliance with client guidelines.

• Create and maintain spreadsheets for tracking and monitoring functions.

• Complete special projects as assigned by management.

• Address client-specific billing requirements while managing alternative billing arrangements in accordance with company policies.

⛳️ Requirements

• An Associate's Degree or higher, preferably with a focus in Business, Accounting, or Finance.

• Relevant experience may be accepted in place of formal education, depending on the candidate’s overall work history.

• A minimum of two years of billing experience in a law firm or professional organization is required.

• Familiarity with client Document Management Systems (DMS) is essential.

• Proficiency in creating spreadsheets, data manipulation, and report generation.

• Detail-oriented with strong organizational and time-management skills.

• Capacity to multitask and meet strict deadlines in a fast-paced setting.

• Ability to work effectively within a team while also managing individual assignments.

• Excellent verbal and written communication skills, with the ability to present results to senior management effectively.

• Capability to perform well in a cross-functional environment, interfacing successfully with senior management, vendors, and client staff.

• Skill in handling sensitive matters professionally and with confidentiality.

• Advanced knowledge of Microsoft Office, particularly Excel.

• Experience with Aderant or Elite/Elite 3E and/or business intelligence tools is highly preferred.

• Proficiency with 10-key calculators is strongly preferred.

• Successful completion of a pre-employment background check and drug screening is required.

🏝️ Benefits

• Medical coverage.

• Dental coverage.

• Vision coverage.

• Paid time off.

• Disability insurance.

• 401(k) plan with company match.

• Life insurance.

• Voluntary supplemental insurance options.

• Parental leave.

• Adoption assistance.

• Tuition assistance.

• Employer and partner discounts.

• Opportunities for overtime pay.

• Shift differential pay.

• Call-in pay.

• Stand-by pay.