Legal Assistant

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Assist up to six attorneys in managing various active litigation cases, including handling administrative duties.

• Maintain and enhance the efficiency of a paperless office environment.

• Prioritize multiple assignments, track deadlines, manage intricate calendars, and adapt priorities according to evolving litigation requirements.

• Anticipate the needs of attorneys, recognize scheduling conflicts and workflow obstacles, and proactively resolve issues.

• Communicate priorities, identify competing demands, provide timely updates on status, and ensure attorneys have the necessary information and materials.

• Offer substantive support for both written and oral discovery, which includes drafting discovery outlines and initial responses, as well as preparing exhibits for oral depositions.

• Conduct intake and assessment of legal requests from potential clients and screen suitable plaintiffs.

• Perform citation checks and proofreading as required.

• Manage electronic case files and maintain litigation documents.

• Identify opportunities to enhance digital workflows and improve operational efficiency.

• Create and sustain research and memo archives.

• Develop and maintain templates for pleadings, shells, and sample briefs and pleadings.

• Support organization-wide Compassion & Choices initiatives, including fundraising activities as needed.

• Report directly to the Director of Litigation within the Legal Advocacy & Policy department.

⛳️ Requirements

• A Bachelor’s degree (B.A. or B.S.) in a field related to law, medicine, or social change.

• At least five years of experience in a litigation-centered legal office, law firm, or legal advocacy organization.

• Experience providing simultaneous administrative and litigation support to multiple attorneys.

• Preference will be given to candidates with experience supporting four or more attorneys managing competing deadlines and active litigation caseloads.

• Outstanding written communication skills, including the ability to draft, edit, and proofread legal correspondence and litigation documents.

• Capability to read, analyze, and interpret complex legal documents such as pleadings, motions, court orders, discovery requests, statutes, regulations, and judicial opinions.

• Proactive problem-solving skills and the ability to recognize potential issues before they impact litigation deadlines or attorney workflows.

• Ability to independently prioritize requests from multiple attorneys.

• Sound judgment in differentiating between issues that can be resolved independently and substantive legal questions that require attorney guidance.

• Professionalism and discretion, including maintaining strict confidentiality of privileged and sensitive information.

• Adaptability and dependability in a fast-paced litigation environment.

• Clear and tactful communication with attorneys, clients, court personnel, colleagues, and diverse audiences.

• Advanced knowledge or experience with civil litigation procedures, court rules, filing requirements, discovery processes, legal document preparation, and litigation calendaring.

• Familiarity with federal and state electronic court filing systems, including PACER/CM/ECF.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat Pro, Westlaw, Clio, DocketBird, and similar legal research, document management, and case management platforms.

• Experience in discovery support, including document collection, review, organization, Bates numbering, and production.

• Must be willing and able to travel and possess their own means of transportation where applicable.

• Must align with the organization’s stated values.

• Submission of a current résumé and cover letter as one PDF document.

• A cover letter detailing alignment with Compassion & Choices' mission, relevant experience and qualifications, and approach to collaboration and professional values.

🏝️ Benefits

• Employer-shared premiums for medical and dental insurance.

• Employer-paid short- and long-term disability insurance.

• Employer-paid life insurance.

• Employer-funded accidental death and dismemberment insurance.

• Flexible spending accounts for medical and dependent care expenses.

• Commuter pre-tax benefits.

• 401(k) plan with a generous 5% employer match.

• Immediate vesting in the 401(k) plan upon eligibility.

• Paid holidays.

• Paid time off.

• Personal days.