Legal Administrative Assistant

This is a fully remote position, open to applicants in Turkey, +5 more countries.

📋 Description

• Manage calendars, meetings, appointments, and internal discussions for the Legal Department.

• Organize meetings across various time zones and send out invitations, materials, and updates.

• Develop meeting agendas, arrange supporting documents, and monitor follow-up tasks.

• Assist with travel arrangements and other administrative logistics.

• Oversee incoming administrative requests and departmental activities.

• Systematically organize, maintain, and update departmental files, folders, and records.

• Prepare, format, proofread, and distribute various documents.

• Keep records of meetings, action items, and administrative processes.

• Manage confidential information in accordance with document access and handling protocols.

• Update internal dashboards, trackers, and project management systems, including Monday.com.

• Monitor deadlines, pending requests, follow-up items, and outstanding documentation.

• Coordinate updates from team members to ensure tasks are on track.

• Compile and organize information for internal reports and departmental updates.

• Follow up on action items and provide status updates to stakeholders.

• Maintain administrative procedures, checklists, templates, and workflows.

• Identify and address scheduling conflicts, missing information, and pending administrative tasks.

• Support the consistent usage of departmental tools, systems, and processes.

• Recommend enhancements to filing, scheduling, tracking, and coordination activities.

• Offer administrative and operational support to the Corporate Legal Department as an individual contributor without direct reports.

⛳️ Requirements

• A Bachelor's degree in Business Administration, Office Administration, Legal Administration, or a related field is preferred.

• A minimum of 2 years of experience in administrative support, executive assistance, office coordination, or a similar role is ideal.

• Experience in supporting a legal department, law firm, executive team, or corporate department is preferred.

• Proven ability to coordinate calendars, meetings, documentation, and manage multiple competing priorities.

• Familiarity with project management tools, internal trackers, and document management systems is beneficial.

• Proficiency in Microsoft Office, especially Outlook, Word, Excel, and Teams.

• Experience with project management and task tracking tools, such as Monday.com, is advantageous.

• Capability to maintain organized digital files and document repositories.

• Strong skills in calendar management, meeting coordination, and administrative tracking.

• Ability to quickly learn and efficiently use internal systems and software.

• Excellent organizational and time-management capabilities.

• High attention to detail and accuracy.

• Clear and professional written and verbal communication skills in English.

• Proactive attitude towards administrative support and follow-up.

• Ability to prioritize tasks effectively and manage competing deadlines.

• Strong interpersonal skills and a collaborative approach.

• Discretion and professionalism when dealing with confidential information.

• Flexibility and willingness to assist with various administrative tasks.

• Capacity to work independently while supporting the broader team's priorities.

• Availability to work Monday to Friday, from 9:00 AM to 6:00 PM Eastern Time.

• A stable internet connection and a professional remote working setup are required.

• Resume must be submitted in English to be considered for the position.

🏝️ Benefits

• Compensation offered in USD.

• Paid time off (PTO) is provided.

• A fully remote work environment is available.