Legal Administrative Assistant

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Input and maintain client information within case management systems.

• Establish and configure client portals.

• Format and verify contact details.

• Organize case files in accordance with the firm’s naming conventions.

• Process documents utilizing OCR technology.

• Organize and sustain digital case files in cloud storage solutions.

• Ensure uniform file naming and formatting across all platforms.

• Prepare and manage firm mailings.

• Monitor and document delivery statuses.

• Verify mailing addresses.

• Maintain records of all correspondence.

• Oversee task management systems and create tasks when necessary.

• Generate and dispatch payment requests to clients.

• Process and track client payments.

• Schedule appointments, deadlines, and court dates.

• Create entries for firm-related expenses.

• Conduct initial conflict of interest screenings.

• Ensure accuracy in data entry.

• Uphold strict client confidentiality.

• Adhere to firm policies and procedures.

• Report any discrepancies or compliance issues.

• Perform other assigned duties.

⛳️ Requirements

• High school diploma or an equivalent qualification is mandatory.

• 1-3 years of experience in administrative or office support roles.

• Strong command of the Microsoft Office Suite.

• Familiarity with case management software or aptitude for quick learning.

• Proficiency in PDF editing software.

• Comfortable with learning various software platforms.

• Strong typing and data entry skills with a focus on high accuracy.

• Exceptional attention to detail and strong organizational abilities.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities and meet deadlines.

• Professional orientation towards client service.

• Self-driven with the ability to work independently.

• Strong problem-solving skills.

• Experience in a legal office is preferred but not essential.

🏝️ Benefits

• Competitive salary.

• Opportunities for professional development.

• Health and wellness benefits.