Leave of Absence Administrator

This is a fully remote position, open to applicants in Kentucky, +2 more states.

📋 Description

• Manage complex and high-risk leave and accommodation cases independently.

• Oversee the entire leave administration process from initial notice and eligibility to designation, tracking, and return to work.

• Take ownership of Axia’s in-house ADA accommodation program, which includes intake, the interactive process, documentation review, decision-making, implementation, and follow-up.

• Administer accommodations related to pregnancy under the PWFA and relevant state legislation.

• Manage state leave and benefit programs, with a focus on New Jersey.

• Continuously monitor changing state and local leave laws and update policies and practices accordingly.

• Collaborate with Legal and HR on the development of policies, compliance audits, and strategies for risk mitigation.

• Keep confidential leave and accommodation records separate from employee files.

• Oversee benefit continuation, premium deductions, and arrears collection during leaves.

• Reconcile leave status across HRIS, payroll, and vendor systems.

• Identify underlying causes and create preventive process improvements.

• Design, develop, and maintain Excel VBA macros, Power Automate flows, HRIS reports, templated correspondence, and AI-assisted workflows.

• Document automated processes and collaborate with HRIS on system enhancements and integrations.

• Plan and lead projects related to leave, including vendor changes, state leave implementations, policy rollouts, and process redesigns.

• Create communication materials and provide training for managers on leave policies and obligations.

• Act as a resource for colleagues navigating leave and accommodation issues.

• Partner with HR Business Partners, Legal, Payroll, Benefits, HRIS, and external vendors.

• Manage relationships with third-party leave and disability vendors.

• Analyze trends and metrics related to leave and accommodations.

• Develop recurring leave reports and provide data-driven insights for workforce planning and policy development.

⛳️ Requirements

• Minimum of 5 years in a direct leave administration role.

• Experience with FMLA, ADA accommodations, STD/LTD, and state paid leave programs.

• Proven experience in administering New Jersey leave and state benefit programs, including TDI and FLI, alongside FMLA and ADA.

• Strong understanding of FMLA, ADA, PWFA, and other relevant federal, state, and local leave laws and regulations.

• Demonstrated experience in building process automation.

• Experience in managing leave-related benefit continuity and deduction/arrears collection.

• Proven project management experience.

• Examples of identifying and resolving systemic process issues are required.

• Advanced proficiency in Excel, including formulas, data analysis, and macro/VBA development.

• A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.

• Applicants must currently be authorized to work in the United States on a full-time basis.

• Excellent verbal and written communication skills are essential.

• Strong analytical and problem-solving abilities.

• Ability to work independently and manage multiple priorities effectively.

• High attention to detail and capability to handle sensitive information discreetly.

🏝️ Benefits

• Eligibility for full-time benefits starting on the first of the month after employment begins.

• A selection of multiple medical insurance plans.

• Life insurance fully covered by Axia.

• Short-term and long-term disability insurance paid by Axia.

• Dental insurance coverage.

• Vision insurance coverage.

• Supplemental life insurance options.

• Flexible Spending Account (FSA) availability.

• Health Savings Account (HSA) with employer contributions.

• Identity theft protection insurance.

• Long-term care insurance options.

• Pet insurance coverage.

• 401(k) matching contributions.

• A generous PTO policy.

• Additional time off provided for volunteering opportunities.

• Discounts on hotels, theme parks, gym memberships, and more through the Great Works Perks Program.