Junior Procurement Coordinator, Food & Dietary Supplies

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Verify food and dietary supply orders for correctness, suitable quantities, and adherence to budgetary constraints.

• Compare orders to facility menus, resident counts, and past purchasing trends.

• Conduct research on product details, such as pack sizes and quantities, to aid in purchasing choices.

• Assess stock availability and arrange for substitutions when products are not in stock.

• Liaise with facility dietary managers and vendors via phone, email, and system tickets.

• Examine any unusual quantities or spending patterns and collaborate with facilities on feasible adjustments.

• Forward over-budget orders for authorization and keep appropriate documentation.

• Handle invoice processing and look into discrepancies in purchasing and expenditure reports.

• Engage in weekly team reviews and clarify budget variances for designated facilities.

• Oversee deadlines and follow-ups to mitigate food shortages and delivery interruptions.

⛳️ Requirements

• Prior experience in purchasing, procurement, or purchasing administration is required.

• Familiarity with food and beverage supplies, catering, hospitality, or healthcare purchasing is a plus.

• Knowledge of purchase orders, invoices, budgets, and supplier coordination is essential.

• Strong numerical skills and meticulous attention to detail are necessary.

• Proficient spoken and written English, with the ability to communicate confidently with US-based facility staff and suppliers.

• Excellent organizational and time management skills are required.

• Capacity to investigate discrepancies and provide practical recommendations.

• Comfort in learning and utilizing purchasing systems and online vendor platforms.

• A supportive approach to customer service and accountability for your workload is essential.

• Outstanding written and verbal communication skills are a must.

• Strong critical thinking and problem-solving skills are necessary.

• Logical judgment and attention to detail are required.

• Ability to apply concepts across different scenarios is essential.

• Quick learner with fast mental processing abilities.

• Highly organized and detail-oriented.

• A mandatory fixed fiber line with a minimum of 25 Mbps upload and download speeds and wired Ethernet capability is required.

• A reliable power backup solution is essential.

• Availability to work EST hours and during South African and US public holidays is necessary.

🏝️ Benefits

• Compensation for South African public holidays in accordance with the BCEA.

• Fully remote working arrangement.