Junior Communications Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Create and disseminate regular communications to VHA AI use case owners and enterprise staff, which may include email campaigns, Microsoft Teams messages, and newsletter updates.

• Organize, promote, and conduct informational and educational sessions for VHA personnel.

• Write, edit, and produce presentations and written reports concerning AI inventory status, risk management resources, and oversight activities.

• Convert technical AI governance documentation into accessible language for non-technical audiences.

• Develop and manage digital repositories for AI guidelines, standard operating procedures (SOPs), and frequently asked questions (FAQs).

• Assist AI use case owners with quarterly update cycles through collaborative sessions, office hours, and asynchronous communications.

• Manage information output, announcements, and inquiries from media or stakeholders directed through the Institute.

• Convey the intent and voice of Institute leadership in draft materials and meeting documents.

• Oversee communication logistics for AI committee and workgroup meetings.

• Ensure compliance with Section 508 accessibility standards for digital and written materials.

⛳️ Requirements

• A minimum of 4 years of experience in communications or public relations.

• Experience in communications or public relations, which may include public relations, information dissemination, press releases and media inquiries, social media, and/or advertising.

• A BA/BS degree in Communications, Public Affairs, Journalism, English, or a related discipline.

• Must be able to obtain and maintain a favorably adjudicated Tier 1 / National Agency Check with Written Inquiries (NACI) background investigation.

• Completion of VA Privacy and Information Security Awareness and Rules of Behavior training (TMS #10176) is required prior to system access and annually thereafter.

• Must be authorized to work in the United States.

• All work should be conducted within a jurisdiction governed by U.S. laws or its territories.

• Capability to translate technical topics into precise, accessible language.

• Experience in hosting recurring stakeholder webinars or virtual event series.

• Proven track record of ghostwriting for senior executives, accurately reflecting a principal’s voice.

• Ability to manage a high-volume production schedule.

• Experience in federal health agency communications, with preference given to VA or VHA experience.

• Familiarity with Section 508 accessibility requirements.

• Experience in building and managing a SharePoint knowledge site or similar digital repository.

• Ability to work independently between scheduled check-ins.

• Quick to adapt and gain understanding of complex issues.

• Strong attention to detail.

• Excellent written and verbal communication skills.

• Knowledge of military and Veteran populations is desirable.

🏝️ Benefits

• Full-time employment opportunity.

• Remote work flexibility.

• No travel is expected.