Junior Business Operations Coordinator

This is a fully remote position, open to applicants in Alabama, +45 more locations.

📋 Description

• Support the Business Operations Coordinator and Project Manager in the daily coordination and management of business operational tasks.

• Conduct precise data entry for Purchase Orders and Change Orders.

• Oversee vendor deliveries, tracking, invoicing, and compliance activities.

• Collaborate with the accounting team to add new vendors to the ERP system.

• Manage the Master Service Agreement process in conjunction with the legal team.

• Develop Site Specific Safety Plans with input from stakeholders.

• Acquire SOLV insurance and distribute it to clients.

• Ensure adherence to company standards and procedures.

• Foster vendor and subcontractor relationships through regular meetings and communication.

• Attend and document project meetings, including the preparation of minutes.

• Identify and address operational process issues promptly.

• Adhere to standard operating procedures for effective business operations.

• Execute essential administrative tasks.

• Maintain an organized project filing system.

• Verify account codes for accounts payable invoices.

• Compile and issue subcontracts and purchase orders utilizing a PDF program and DocuSign.

• Monitor warranties.

• Verify and manage Field Equipment inventory.

• Complete other assigned duties.

⛳️ Requirements

• At least 2 years of relevant experience.

• High School Diploma or GED equivalent.

• Proficient in Microsoft Office Suite (Outlook, Word, and Excel).

• Strong written and verbal communication skills in English.

• Capacity to exercise independent judgment and demonstrate self-motivation.

• Candidates must be legally permitted to work in the U.S. without requiring employer sponsorship now or in the future.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Basic life insurance.

• Disability insurance.

• 401(k) plan.

• Vacation pay.

• Sick pay.

• Holiday pay.