Invoice Coder, AP/AR Processing

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review incoming invoices for precision and completeness during the initial phase of invoice coding.

• Assign invoices to the appropriate GL accounts and cost centers.

• Validate supporting documentation and necessary approvals.

• Identify discrepancies or incomplete information and communicate with the relevant internal team.

• Maintain well-organized digital records of coded invoices.

• Achieve daily and weekly volume targets while ensuring high accuracy.

• Transition to Phase 2 invoice processing after a period of 4 to 6 months.

• Process coded invoices into accounting or ERP systems.

• Reconcile invoices to POs and contracts where applicable.

• Assist in addressing vendor inquiries concerning invoice status.

• Collaborate with internal stakeholders to secure approvals.

• Support the month-end accounts payable closing activities.

• Ensure accurate records of accounts receivable processing where applicable.

⛳️ Requirements

• English proficiency rating/CEFR level must be included in the application form.

• Resume should adhere to the Coconut VA Profile Template and be submitted in English.

• A 1-minute introduction video is required, preferably created using Loom; broken or placeholder links will lead to disqualification.

• Review incoming invoices for precision and completeness.

• Accurately code invoices to the correct GL accounts and cost centers.

• Confirm supporting documentation and approvals prior to coding.

• Identify discrepancies or missing information.

• Maintain well-organized digital records of coded invoices.

• Meet daily and weekly volume goals with a high degree of accuracy.

• Process coded invoices into accounting or ERP systems.

• Match invoices to POs and contracts as applicable.

• Assist with vendor inquiries regarding invoice status.

• Collaborate with internal stakeholders to obtain necessary approvals.

• Aid in month-end accounts payable closing activities.

• Maintain accurate records of accounts receivable processing where applicable.

• Demonstrate strong attention to detail and a high accuracy rate.

• Possess a basic understanding of accounting principles, particularly in AP and AR workflows.

• Ability to consistently follow structured processes and standard operating procedures (SOPs).

• Comfortable utilizing accounting systems or ERP tools.

• Reliable internet connection with the capability to meet productivity standards.

• Strong written communication skills for effective internal coordination.

• Previous experience in invoice coding within a multi-entity or high-volume setting is preferred.

• Experience working with accounting teams based in the US is advantageous.

• Familiarity with ERP tools such as QuickBooks, NetSuite, Xero, or similar is preferred.

• Exposure to month-end closing processes is a plus.

• A mindset geared towards process improvement is preferred.

🏝️ Benefits

• Competitive Salary

• 13th Month Pay

• 12 days of Paid Time Off (PTO)

• 12 paid US holidays

• Maternity & Paternity Leave

• Comprehensive Healthcare

• Life Insurance

• Mental Health Support, including consultations and wellness resources

• Milestone Gifts & Birthday Treats

• Opportunities for island getaways, virtual town halls, and regional meetups

• A supportive network for learning, growth, and connection