Intern, Operations

This is a fully remote position, open to applicants in Texas.

📋 Description

• Support the complete contracting process by preparing templates, collecting attachments, routing documents, and monitoring approvals.

• Manage the contract repository by organizing executed agreements and updating contract information.

• Carry out basic invoice processing, confirm coding, and prepare documentation for Finance review.

• Reconcile minor budget line items and assist with monthly expense monitoring and straightforward reporting.

• Input and maintain precise data in Smartsheet, Salesforce, Excel, or other team platforms.

• Address internal requests for documentation, archive retrieval, and contract copies.

• Engage in discussions aimed at process improvement and pilot small automation or tracking enhancements.

• Provide general administrative assistance, which includes scheduling meetings, taking notes, and preparing meeting materials.

⛳️ Requirements

• Senior or graduate student pursuing a degree in business, nonprofit management, or health administration.

• Strong attention to detail and precision in data entry.

• Proficient in Microsoft Excel and Word.

• Experience with Smartsheet, Salesforce, or similar CRMs is advantageous.

• Excellent written and verbal communication skills.

• Capability to prioritize tasks, meet deadlines, and manage multiple assignments effectively.

• Comfortable working in a collaborative and fast-paced environment.

• Ability to manage confidential information with discretion.

• Intermediate to advanced proficiency in MS Word, Excel, Outlook, Teams, and PowerPoint.

• Basic knowledge of Canva.

• Reliable Wi-Fi connection is necessary.

• Minimum availability of 20 hours per week, Monday to Friday, between 9:00 a.m. and 5:00 p.m.

• Must be legally authorized to work in the United States for any employer without sponsorship, now or in the future.

• Remote work must be conducted within the United States, not from a foreign country.

🏝️ Benefits

• Resources for work-life harmonization.

• Access to Heart U, the American Heart Association’s corporate university.

• Training and support from Local and National Centers.

• Continuous professional development and training opportunities.

• Employee Resource Groups (ERGs).

• Professional mentoring program.

• Access to Teladoc General Medical and Behavioral Health programs.

• Employee Assistance Program (EAP) available at no cost.

• Competitive compensation.

• Opportunity to acquire practical job skills and exposure to career pathways.

• Reliable Wi-Fi connection required for remote work.