Interior Design Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the main point of contact for clients throughout the design and implementation phases.

• Compose polished and professional emails and correspondence for clients.

• Organize meetings, presentations, selections, approvals, installations, and other project-related activities.

• Facilitate communication among clients, the design team, vendors, trades, and installers.

• Inform clients about next steps, outstanding decisions, and potential issues.

• Oversee multiple residential design projects at various stages.

• Manage project schedules, deadlines, task lists, and follow-ups.

• Keep track of project details, approvals, orders, deliveries, and outstanding items.

• Coordinate project information with the technical drafter.

• Ensure project documentation and digital files are organized and up to date.

• Source furnishings, finishes, materials, and other products.

• Place and manage orders; review quotes, specifications, acknowledgments, and invoices.

• Monitor orders through delivery and installation, resolving any issues such as delays, damages, incorrect items, or missing items.

• Coordinate logistics for delivery, receiving, warehousing, and installation.

• Assist with residential interior design concepts and selections.

• Create concept boards, mood boards, and presentations for clients.

• Prepare and research selections for furniture, finishes, materials, and products.

• Collaborate with the design team to refine selections and presentations.

• Review drawings and communicate any revisions or missing information.

• Coordinate dimensions, specifications, and product details.

⛳️ Requirements

• Professional experience in a residential interior design firm.

• Understanding of the residential design process from concept to installation.

• Excellent written and verbal communication skills in English.

• Experience in direct communication with clients, vendors, and industry partners.

• Knowledge of interior design materials, furnishings, finishes, and specifications.

• Experience in sourcing products and materials.

• Proficient in procurement, order management, and delivery tracking.

• Strong project management and organizational skills.

• Capability to manage multiple projects and competing priorities.

• High attention to detail and consistent follow-through.

• Ability to work independently, anticipate needs, and proactively solve problems.

• Strong technical skills and the ability to learn various software platforms.

• Preference for experience in high-end or luxury residential interior design.

• Preferred experience in managing projects through installation.

• Preferred experience in coordinating with technical drafters.

• Experience with Houzz Pro is preferred.

• Familiarity with AutoCAD is preferred.

• Knowledge of industry standards, trade resources, and vendor practices is preferred.

• A resume and brief introduction are required; portfolios are encouraged.

🏝️ Benefits

• Full-time remote work.

• Monday through Friday during Pacific Time business hours.