Indirect Procurement Lead – Vendor Management

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the negotiation process for all new contracts, renewals, and amendments with external vendors and service providers.

• Attain advantageous pricing, payment terms, service levels, and exit clauses; collaborate with legal counsel on contract language.

• Maintain a centralized contract repository that includes renewal dates, auto-renew clauses, and notice deadlines.

• Conduct RFPs for expenditure categories such as software, professional services, supplies, and facilities.

• Create vendor shortlists, scoring criteria, and side-by-side comparisons, and make award recommendations to leadership.

• Regularly re-bid existing vendors.

• Review and authorize every service-provider invoice before payment is made.

• Verify invoices against contracted rates, quantities, and services rendered; challenge and resolve discrepancies and overcharges.

• Collaborate with Accounting to ensure timely approvals and assist in the month-end closing process.

• Maintain a comprehensive overview of vendor expenditures categorized by type, vendor, and department, providing monthly reports.

• Identify and eliminate waste, including duplicate tools, unused software licenses, overlapping services, and off-contract purchases.

• Consolidate vendors when it leads to reduced costs or simplified processes.

• Establish purchasing policies and approval thresholds.

• Monitor and report on realized savings against established targets.

• Ensure that vendor contracts, invoice approvals, competitive sourcing, savings reporting, and renewal decisions align with year-one objectives.

⛳️ Requirements

• 7+ years of experience in procurement, vendor management, strategic sourcing, or a closely related finance or operations role.

• Proven track record of negotiating contracts and achieving documented cost savings.

• Practical experience managing RFPs from the scope phase through to award.

• Familiarity with accounts payable workflows and invoice review or approval processes.

• Strong analytical skills.

• Proficiency in advanced Excel or Google Sheets.

• Ability to effectively assertively negotiate with vendors and enforce internal purchasing policies.

• Preferred: Experience in e-commerce, consumer products, or Amazon-centric businesses.

• Preferred: Knowledge of NetSuite or a comparable ERP system.

• Preferred: Experience procuring SaaS and data platforms, including seat and usage-based pricing models.

• Preferred: Experience in sourcing warehouse supplies, packaging, or facility services.

• Bachelor’s degree in business, finance, supply chain, or a related field (preferred).

• CPSM or similar certification is advantageous.

🏝️ Benefits

• Remote work option available within the United States.