HR Manager

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Lead the transition of consultants in the Ukraine team to employment contracts in accordance with Ukrainian law.

• Establish and uphold compliant contracts, personnel records, HR policies, and processes.

• Prepare HR orders, staffing tables, timesheets, annual leave schedules, personnel files, and electronic employment records.

• Submit employment notifications to the State Tax Service and manage statutory leave via the Pension Fund of Ukraine portal.

• Oversee military registration and coordinate employee reservation and deferment.

• Tailor global policies to align with Ukrainian law and create local HR documentation.

• Coordinate recruitment activities, including job descriptions, vacancy advertisements, screening, shortlisting, interviews, background checks, offers, and onboarding.

• Provide necessary HR information to Finance for payroll and social security purposes.

• Manage staff insurance, benefits, allowances, and additional days off.

• Coordinate occupational health and safety responsibilities through external providers.

• Support the duty of care for staff traveling to high-risk areas, along with handling air-raid procedures and safety-related work documentation.

• Advise managers and employees on employment terms, working hours, absence, salary scales, and performance issues.

• Guide processes related to disciplinary actions, grievances, terminations, mediation, and workplace conflicts.

• Support performance management, learning and development, staff wellbeing, inclusion, and the promotion of a healthy working environment.

• Lead annual HR planning, set objectives, and manage the budget.

• Maintain HR information systems and deliver HR reports and analyses to leadership.

• Liaise with Ukrainian authorities and engage in humanitarian HR coordination forums in Ukraine.

• Supervise and mentor the HR Officer if included in the approved structure for Ukraine.

⛳️ Requirements

• University degree in human resources management, law, psychology, business administration, or a related field.

• A minimum of five years of HR experience covering the entire employee lifecycle.

• At least three years of practical HR administration experience under Ukrainian labor law.

• Hands-on experience with military registration of employees.

• Experience in establishing HR processes in a new or expanding office, or managing HR transitions.

• Proven track record of advising managers on people management issues.

• Fluency in Ukrainian and professional working proficiency in English.

• Current knowledge of Ukrainian labor legislation, including changes due to martial law.

• Understanding of military registration regulations, basics of occupational health and safety, and personal data protection.

• Familiarity with HR policies, recruitment, employee relations, performance management, learning and development, HR systems, and data management.

• Knowledge of payroll inputs, taxation, social contributions, benefits, insurance, HR audits, donor requirements, safeguarding, and PSEA standards.

• Experience with Ukrainian HR and accounting software, as well as government e-services, including BAS/1C, M.E.Doc, Pension Fund, tax authority portals, and Diia.

• Advanced skills in Microsoft Office.

• Capability to provide accurate, confidential, and compliant HR administration.

• Ability to submit a Criminal Record Certificate.

• Commitment to adhere to and sign War Child’s Child Safeguarding policy, Code of Conduct, and PSEA: Adults at Risk Policy.

🏝️ Benefits

• Full-time fixed-term employment.

• Staff insurance coverage.

• Benefits, allowances, and additional days off as per War Child policy.

• Support for occupational health and safety, including medical checks when necessary.

• Opportunities for learning and development.

• Initiatives promoting staff wellbeing and a healthy working environment.

• Commitment to safeguarding, JEDI, and an inclusive workplace culture.

• Professional growth through participation in humanitarian HR coordination forums and regional/global HR initiatives.