HR Director

This is a fully remote position, open to applicants in South Africa, +4 more countries.

📋 Description

• Execute commercial electrical quantity take-offs based on construction drawings and specifications.

• Assist in the preparation and organization of commercial electrical bid packages.

• Analyze plans and specifications to ascertain scope, materials, labor, and cost inputs.

• Maintain estimation files, bid logs, and supporting documentation.

• Collaborate with project managers and estimators to ensure the submission of accurate, complete, and timely bids.

• Monitor bid outcomes and aid in post-bid analysis and follow-up activities.

• Provide administrative and coordination support for ongoing projects.

• Initiate new projects and keep project information updated in Foundation ERP.

• Organize electronic project files and documentation.

• Generate and maintain logs for projects, work orders, and job tracking.

• Create and monitor purchase orders while coordinating with vendors.

• Track invoices, purchase orders, material purchases, and job-related documentation.

• Input vendor invoices and routine accounting transactions into Foundation ERP.

• Assist with the processing of accounts payable and accounts receivable.

• Prepare customer billing and manage customer payments.

• Review invoices for proper job and cost-code allocation.

• Maintain job-cost information and support cost transfers and corrections.

• Reconcile vendor statements and investigate discrepancies.

• Support job-costing, billing, AP/AR, and internal financial reporting.

• Complete the multi-stage recruitment process, including interviews, assessments, and background/reference checks.

⛳️ Requirements

• Practical experience with commercial electrical estimation and take-offs.

• Proficiency in Foundation ERP is mandatory; candidates lacking this experience will not be considered.

• Previous experience in construction project administration, coordination, or accounting.

• Familiarity with accounts payable, accounts receivable, billing, purchase orders, and job costing within a construction context.

• Strong skills in Microsoft Excel, Outlook, and Microsoft 365.

• Excellent organizational abilities and meticulous attention to detail with a strong emphasis on accuracy.

• Capacity to manage multiple priorities at once.

• Self-motivated with the ability to follow up on pending items and complete tasks independently.

• Experience with electrical or specialty subcontractors beyond estimation is a plus.

• Background supporting distributed or multi-state construction project portfolios is advantageous.

• Acquaintance with Bluebeam, PlanSwift, or similar construction takeoff software is a plus.

• Experience in job costing, cost code structures, and construction billing workflows is desirable.

• An updated resume is required for application submission.

• A brief 1–2 minute Loom video is necessary; only candidates who submit this will advance to the next stage in the hiring process.

🏝️ Benefits

• Paid Time Off as per company policy.

• Observance of Holidays according to company guidelines.

• 100% remote working arrangement.

• Bi-monthly USD payments (every 15th and 30th).

• Availability during US business hours.

• High-ownership role that significantly influences bid accuracy, project coordination, and the quality of financial reporting.