HR Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide daily administrative assistance across HR programs and processes throughout the employee lifecycle.

• Process changes related to employees, including new hires, transfers, promotions, adjustments in compensation, changes in management, and terminations.

• Ensure the accuracy of employee information and documentation in HR systems and personnel files.

• Draft employment-related documents, letters, forms, and other HR correspondence.

• Address routine employee inquiries and direct more complex issues to the appropriate member of the People Team.

• Assist with employment verifications and other requests for employee documentation.

• Aid in HR audits, ensuring that all necessary documentation is complete and accurate.

• Oversee shared HR inboxes, manage requests, and administrative workflows to guarantee timely follow-up.

• Support the completion and upkeep of Form I-9 and E-Verify requirements.

• Track necessary employee documentation, certifications, licenses, training, and other compliance obligations.

• Assist in the administration and tracking of leaves of absence, benefits, and other HR programs.

• Uphold confidentiality regarding employee information and HR records.

• Coordinate pre-employment processes such as background checks, screenings, and necessary documentation.

• Organize onboarding activities, ensuring new hires complete required paperwork, training, and employment documentation.

• Collaborate with Recruiting, HR, and hiring managers to deliver a seamless experience for candidates and new hires.

• Assist with scheduling, assigning, and monitoring required employee training.

• Foster employee communications, engagement initiatives, recognition programs, and People Team events.

• Help in coordinating company-wide and department-specific HR initiatives.

• Provide administrative support for performance management, compensation, promotions, and other annual or periodic People programs.

• Prepare and maintain regular HR reports, trackers, dashboards, and employee data.

• Conduct frequent data audits to uphold accuracy across HR systems.

• Assist with special projects and process improvements within the People function.

• Identify opportunities to streamline administrative processes and enhance the employee experience.

• Offer additional administrative and project support to the People Team as business needs evolve.

⛳️ Requirements

• 1–3 years of experience in Human Resources, recruiting coordination, HR administration, or a related position preferred.

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience will also be considered.

• Exceptional organizational skills with the capability to manage multiple priorities and deadlines.

• Strong attention to detail and a commitment to accuracy.

• Excellent written and verbal communication abilities.

• Capacity to handle confidential and sensitive information with discretion.

• Strong customer service orientation and the ability to interact effectively with employees at all levels of the organization.

• Comfortable in a fast-paced environment where priorities may change.

• Proficient in Microsoft Office or Google Workspace.

• Experience with HRIS, ATS, payroll, or other HR technology preferred.

• Eagerness to learn and embrace new responsibilities as the organization expands.

🏝️ Benefits

• Medical, Dental, Vision, Supplemental Life Insurance.

• Health Savings Account.

• Flexible Spending Accounts.

• Ancillary Coverage (Critical Illness, Hospital Indemnity, Accident).

• Company Paid Short Term Disability, Long Term Disability, Basic Life Insurance.

• 401(k) Plan.

• Stock Options at a rapidly growing startup.

• Vacation Time and Sick Time.

• Flexible Work Options.

• Commitment to Equity and Inclusion.

• Mentorship and learning opportunities are available.

• Career progression for growth and advancement.

• Employee Referral Program.