HR Associate

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Report directly to the Head of HR.

• Prepare monthly payroll inputs for both the UK and US, which includes managing time off and pension modifications.

• Generate payroll provider reports utilizing Excel or Google Sheets.

• Take charge of the complete onboarding process following candidate acceptance, which encompasses welcome emails, equipment provisioning, system access, early check-ins, and updates for hiring managers.

• Continuously enhance the onboarding process.

• Ensure accurate data maintenance across HR and payroll platforms specific to each country.

• Produce HR systems reports as required.

• Manage contractor pre-clearance, set up contracts, and identify discrepancies.

• Oversee expense reimbursements and work in collaboration with the Finance department.

• Manage US state and city tax registrations alongside UK administration tasks.

• Keep the Notion handbook up to date by formatting pages, refreshing content, and creating new pages.

• Assist in conducting engagement surveys and organizing retreats.

• Provide support for broader people-focused projects.

⛳️ Requirements

• 2–3 years of professional experience, preferably including roles in HR, recruitment, payroll, or a similar administrative position.

• Exceptional attention to detail and accuracy when handling data.

• Proficient in Excel or Google Sheets.

• Highly organized with the ability to manage multiple deadlines simultaneously.

• Clear and friendly communication skills with colleagues at all levels.

• A genuine interest in pursuing a career in HR.

• Previous experience as a recruiting or HR assistant, ideally within a foundation, charity, or large nonprofit organization.

• Experience in payroll or accounting.

• Familiarity with HR or payroll systems such as Deel, Gusto, or Paychex.

• Experience in developing tools or automating tasks using AI, particularly Claude.

• A passion for nonprofit work and the causes supported by the client.

🏝️ Benefits

• Fully remote work arrangement.

• Collaborative international team environment.

• Opportunity to develop a long-term career in people operations.

• Exposure to projects related to payroll, HR systems, compliance, onboarding, and employee experience.

• Potential to take on greater responsibilities over time.

• Freedom to enhance the onboarding process.

• Support for professional development towards an HR Manager or People Partner role.