High Level Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver high-level assistance to two C-suite executives.

• Oversee intricate calendars, coordinate travel arrangements, compile essential documentation, and manage inboxes.

• Create succinct daily executive briefs that highlight priorities, urgent decisions, and commercial updates.

• Facilitate the weekly operational rhythm and establish and monitor the “Big 5” priorities.

• Document, track, and follow up on strategic action items, customer commitments, and internal deliverables.

• Assist senior leadership, including Sales and Engineering managers, by keeping visible commitments and formulating recovery plans for overdue deliverables.

• Monitor the health of the sales pipeline and ensure customer opportunities have clearly defined next steps and designated owners.

• Maintain visibility over key customer contacts and proposals.

• Optimize internal administrative tasks to alleviate routine executive workload by up to 30%.

⛳️ Requirements

• A minimum of 5 years of experience in a high-level Executive Assistant, Operations Coordinator, or Business Performance position.

• Experience in supporting multiple executives or senior leadership teams.

• Previous experience in engineering, mining, manufacturing, heavy industry, or technical operations settings.

• Demonstrated proficiency in managing inboxes, preparing decisions, drafting actionable options/recommendations, and calendar management.

• Outstanding verbal and written communication abilities.

• Confidence in interfacing with external clients, commercial partners, and internal managers.

• Capability to analyze operational bottlenecks.

• Familiarity with commercial sales pipelines.

• Skill in identifying business risks at an early stage.

• High emotional intelligence and diplomacy to uphold management accountability while nurturing collaborative internal relationships.

🏝️ Benefits

• Opportunity for remote work.

• Full-time employment in alignment with AU business hours.

• Holidays that correspond with AU holidays.