Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Delivers comprehensive daily executive administrative support to senior leadership and/or divisions.

• Anticipates requirements, proactively prioritizes tasks, and independently resolves issues.

• Manages intricate calendar schedules, company-sponsored travel, and executive communications.

• Recognizes risks, identifies gaps, and spots opportunities for process improvements while offering recommendations.

• Prepares leaders for internal and external executive committee meetings by reviewing agendas and minutes, coordinating preparation time, tracking decisions and action items, issuing post-meeting summaries, and collaborating with administrative stakeholders.

• Coordinates and provides administrative leadership for executive committee meetings, including managing agendas, materials, scheduling, logistics, minutes, and follow-through.

• Prepares and edits complex reports, presentations, and briefing materials.

• Ensures post-meeting follow-through and sustains momentum during the executive's absence.

• Leads or coordinates special projects within the division, cross-functional initiatives, and projects specific to senior leaders.

• Organizes on-site and off-site meetings, along with audio-visual equipment and other necessary resources.

• Provides executive-level support to key officers as required.

• Collaborates with and trains divisional administrative staff on office protocols and procedures.

• Develops and documents effective administrative processes and best practices.

• Serves as a trusted advisor on scheduling, communication, and operational matters.

• Upholds the mission and values of Lifetime Healthcare Companies, including the Corporate Code of Conduct and Lifetime Way values.

• Ensures member privacy is maintained in accordance with corporate privacy policies and procedures.

• Maintains consistent and reliable attendance.

• Performs additional tasks as assigned by management.

⛳️ Requirements

• A minimum of five (5) years of progressive administrative or related experience.

• High School Diploma (HSD) or GED is required.

• A Bachelor's degree in a relevant field is preferred.

• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents, etc.).

• Intermediate skills in organization, planning, and critical thinking.

• Advanced knowledge of customer service, problem-solving, time management, and customer relations.

• Strong communication and stakeholder management skills at the senior leader level.

• Capability to handle highly confidential information and sensitive situations.

• Leadership and mentoring skills.

• In-depth understanding of organizational structure, policies, and decision-making processes.

• Intermediate knowledge of project management principles and process improvement.

• Proven ability to act on behalf of the Senior Leader within understood boundaries.

• Exceptional attention to detail.

• Willingness to travel across the Health Plan service region for meetings and/or training as necessary.

• Ability to work for extended periods while sitting and/or standing at a workstation and using a computer.

• Ability to hear, comprehend, and communicate clearly over the phone or video calls, with or without a headset.

🏝️ Benefits

• Group health and/or dental insurance.

• Retirement plan.

• Wellness program.

• Paid time off.

• Paid holidays.

• Potential for remote work on a case-by-case basis.

• Opportunity to work from a home office to ensure business continuity.