Executive Assistant – Presales

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee intricate, high-level, and dynamic executive calendars, schedules, appointments, and meetings.

• Ensure calendars remain conflict-free and collaborate with the EA team to resolve any double-bookings.

• Prioritize meetings for the CEO and C-Suite executives, ensuring leadership availability.

• Monitor recurring one-on-ones with leadership and organize introductions for new hires.

• Manage executive communications, including emails, phone calls, and correspondence, with a high degree of confidentiality.

• Organize email folders and labels, perform inbox sweeps, and highlight action items.

• Coordinate intricate domestic and international travel arrangements, encompassing flights, hotels, itineraries, visas, and logistics.

• Submit and approve expense reports while assisting leadership with travel and expense budgeting.

• Draft, edit, and format presentations, reports, spreadsheets, and correspondence.

• Maintain organization-wide and subgroup distribution lists and oversee Slack channels.

• Attend meetings, take minutes, follow up on action items, and perform research as needed.

• Plan internal meetings, offsite events, customer visits, company gatherings, quarterly business reviews, all-hands meetings, Boomi World, RKOM, and Partner Summit participation.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Senior Assistant, or in a comparable role supporting C-level executives.

• Outstanding written and verbal communication abilities.

• Excellent organizational and time management skills, with the capacity to prioritize tasks effectively.

• Capability to manage sensitive C-level information with the utmost discretion.

• Proficient in Google Workspace and Slack.

🏝️ Benefits

• Potential eligibility for an annual performance bonus.

• Flexible remote work arrangements.

• An inclusive and accessible workplace environment.

• A culture that emphasizes diversity.