Healthcare Executive Assistant

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Deliver daily administrative assistance to executives, encompassing calendar management, scheduling, email management, and travel arrangements.

• Create meeting agendas, take minutes, and ensure action items are tracked to completion.

• Develop, document, and sustain internal systems, workflows, and filing structures.

• Collaborate with internal teams and external partners to ensure project timelines are met.

• Analyze, interpret, and summarize healthcare regulations, policy updates, and industry guidance for leadership review.

• Investigate healthcare trends, competitor activities, and operational best practices.

• Identify regulatory changes or risks that could impact operations.

• Maintain orderly records of policies, compliance documents, and research outcomes.

• Utilize Claude daily to draft documents, summarize research, analyze data, and automate repetitive tasks.

• Craft effective prompts and establish repeatable AI workflows.

• Review and verify the accuracy of AI-generated outputs.

• Oversee social media accounts, including content planning, scheduling, posting, and community interaction.

• Draft and publish precise, professional, and compliant healthcare content.

• Monitor basic performance metrics and report findings.

⛳️ Requirements

• Proven track record as an Executive Assistant, Virtual Assistant, Operations Coordinator, or a comparable role.

• Demonstrated expertise in utilizing Claude or similar AI tools within a professional environment.

• Experience managing social media accounts for a business or brand.

• Competence in reading, understanding, and summarizing healthcare regulations and technical documents.

• Strong research capabilities with a focus on accuracy and detail.

• Excellent written and verbal communication skills in English.

• Robust organizational skills and the ability to create and maintain systems.

• Proficiency with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling applications.

• Reliable internet connection and a quiet, professional remote workspace.

• Availability to work within the EST time zone.

• Previous experience in the healthcare, health-tech, or regulated industries.

• Knowledge of HIPAA and healthcare privacy regulations.

• Familiarity with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva).

• Experience supporting C-level executives or founders.

• Discretion in managing confidential and sensitive information.

• Initiative and the capability to work independently with minimal oversight.

• Strong prioritization and time management skills.

• Adaptability and a willingness to learn new tools.

• Sound judgment and professionalism in all forms of communication.

🏝️ Benefits

• Flexibility for remote work.

• Option for part-time or full-time engagement based on candidate availability and business requirements.

• Opportunity to work closely with leadership in the healthcare sector.