Group Project Supervisor

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the integrated portfolio plan for a designated client in collaboration with the Client Services account lead.

• Keep an updated, comprehensive overview of client portfolio timelines, priorities, review periods, stakeholder availability, and significant milestones.

• Convert portfolio data into decision-focused reports and status updates.

• Recognize key decision points, dependencies, bottlenecks, delivery conflicts, and implications of changes in timelines or priorities.

• Suggest sequencing, prioritization, and mitigation strategies when timelines, resources, or client priorities are in competition.

• Generate and oversee status reports, integrated timelines, risk and decision logs, dependency maps, and capacity assessments.

• Anticipate resource requirements, review needs, and stakeholder decisions.

• Lead portfolio-planning and prioritization discussions across Client Services, Scientific, Creative, Digital, Editorial, Finance, and other departments.

• Assist in client-facing discussions by outlining risks and trade-offs and proposing solutions.

• Provide program-management expertise, delivery suggestions, and issue resolution in client-facing contexts.

• Collaborate with project and department leaders to foresee resource needs and address capacity conflicts.

• Monitor scope, assumptions, and budget constraints; identify delivery risks and implications of being out-of-scope.

• Coordinate with partner agencies and Assembled Intelligence functions regarding dependencies, handoffs, ownership, and timing.

• Implement operational enhancements across the client portfolio.

• Uphold BOLD’s project lifecycle, review, documentation, and status-reporting standards.

• Collaborate with UK and US team members to ensure seamless work transitions.

• Foster confidence through clear ownership, proactive communication, disciplined follow-through, and positive leadership.

⛳️ Requirements

• Over 7 years of experience in a creative, digital, healthcare, or medical communications agency environment.

• Proven experience managing a portfolio of simultaneous workstreams.

• Confidence in using Waterfall and Agile methodologies, including Kanban and Scrum frameworks.

• Advanced skills in portfolio tracking and visualization, including client-friendly Gantt charts and portfolio overviews.

• Capacity to distill complex delivery information into clear recommendations for senior clients and agency leadership.

• Experience leading prioritization and scenario-planning discussions.

• Strong judgment in differentiating between issues that can be resolved within the team and those needing escalation or client decisions.

• Experience working in a matrixed agency environment across Client Services, Scientific or Content, Creative, Digital, Editorial, Finance, and Production.

• Commercial awareness of scope, assumptions, resourcing, changes, delivery, and financial performance.

• Advanced proficiency in portfolio-planning and project-management tools.

• Exceptional attention to detail, quality control, documentation, and tracking abilities.

• Excellent written and verbal communication skills.

• A collaborative, solutions-focused, positive attitude, with openness to change and growth.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible working hours and a supportive work environment.