Grants Management Coordinator, Resource Development

This is a fully remote position, open to applicants in California.

📋 Description

• Assist in the complete lifecycle of current grants, emphasizing grant contracting, reporting, data accuracy, and collaboration across functions.

• Oversee the contracting process for new grant agreements, which includes managing award letters, conducting agreement reviews, securing authorized signatures, documenting in Salesforce, and handling award information requests.

• Transition new grants from the development and contracting phase to active grants management.

• Prepare materials for sync-up meetings and draft initial transition documents.

• Manage the grants management workflow in Asana, which encompasses tasks, reminders, deadlines, and adjustments to scopes of work, budgets, and significant dates.

• Organize grants management meetings, distribute necessary materials, take minutes, and document follow-up items.

• Oversee the shared email inbox by sorting messages, directing responses, logging activities in Salesforce, and tracking follow-ups.

• Maintain the grants management SharePoint site, including folder organization and document permissions.

• Foster relationships across departments to facilitate coordination of grants and competitive contracts.

• Participate in ROI initiatives, special projects, and process enhancements across Resource Development.

⛳️ Requirements

• Must be 100% remote within California; residency in California is required.

• A minimum of 1.5–2 years of experience in an administrative role supporting grants in a grants development or management office.

• Proficient, or willing to become highly proficient, in Salesforce CRM and Asana work management platform.

• Capability to swiftly learn new software applications.

• Strong attention to detail, including the ability to extract data from documents, accurately enter it into a database, and identify typographical mistakes and discrepancies.

• Experience with intricate scheduling and meeting coordination is advantageous.

• Familiarity with the California Community Colleges is a plus.

🏝️ Benefits

• Competitive salary.

• Generous paid time off (PTO).

• Observance of holidays.

• Medical, dental, and vision insurance options.

• Flexible Spending Accounts available.

• Health Savings Accounts (HSA) offered.

• Employee Assistance Program (EAP) provided.

• Wellness programs available.

• Participation in the CalPERS retirement program.

• Optional 403(b) and 457 retirement plans.

• Tuition reimbursement assistance.

• Certified employer for Public Service Loan Forgiveness.

• Fully remote, remote-first work within California.

• Opportunities for professional development.