Grants Associate

This is a fully remote position, open to applicants in South Africa, +3 more countries.

📋 Description

• Assist and oversee the administration processes related to grants and contracts, with a focus on compliance and data management.

• Aid in the ongoing enhancement of the grant application process and grant cycles.

• Document minutes and track decisions made during proposal review meetings.

• Distribute application invitations via the grants management system.

• Support applicants with their online submissions and import received applications into the grants management system.

• Conduct preliminary reviews of applications to ensure required documents and due diligence compliance are met.

• Follow up on due diligence, budget evaluations, progress reports, and comments regarding amendments.

• Inform internal stakeholders about the next steps in the application review process.

• Coordinate and oversee grant processes and ensure completion requirements are met.

• Verify internal approvals for progress reports, deliverables, payments, and amendments to agreements.

• Ensure that grant requirements are fulfilled and facilitate the issuance of close-out letters for completed grants.

• Maintain grants management systems and related documentation in accordance with established protocols.

• Track progress reports, reporting timelines, due dates, active grants, consultancies, and approved no-cost extensions.

• Notify grantees of upcoming reporting due dates and keep accurate records of received reports.

• Assist in the timely and precise processing and tracking of grants, consultancy, service provider, and sponsorship payments.

• Capture and disseminate proof of payments while maintaining audit-ready payment records.

• Support the Finance team with preparations for the annual audit and provide necessary information to auditors.

• Keep grant-related folders organized and ensure accurate reporting and payment data across GivingData, SharePoint, and Teams.

• Act as a Super-User for GivingData, offering troubleshooting support and suggesting ongoing improvements.

• Manage system user onboarding and training, oversee user access and profiles, and ensure correct system usage.

• Collaborate with program staff on communications with grantees, clarifications, follow-ups, and resolving issues.

• Participate in weekly grant progress meetings and provide updates on portfolio status.

• Offer additional grant-related support, coordination, and problem-solving as required.

⛳️ Requirements

• At least 3 years of demonstrated experience in Grants Administration.

• Background in working with non-profit organizations or in donor-funded settings.

• Fully proficient in computer use, including Microsoft Office.

• Advanced skills in Excel.

• Familiarity with donor and grant management software is a plus, e.g., GivingData.

• Experience collaborating effectively within cross-functional teams.

• Capability to manage multiple tasks and adhere to deadlines.

• Excellent written and verbal communication skills in English are essential.

• Proficiency in French is highly advantageous.

• Outstanding interpersonal abilities.

• Detail-oriented with a strong emphasis on accuracy.

• Team-oriented mindset.

• Proactive, self-driven, and capable of working independently while contributing to a cooperative team environment.

• High standards of integrity, discretion, and professionalism.

• Applicants must possess the legal right to work in the country of residence.

🏝️ Benefits

• 12-month contract, with the possibility of renewal based on mutual agreement.

• Remote work considered for candidates located in Nigeria, Senegal, Kenya, and South Africa.

• Immediate availability/start date.

• An organization committed to equity and diversity.

• Confidential handling of personal information for recruitment purposes only.

• Protections for privacy and data security.