General Virtual Assistant – Operations, Bookkeeping, Events

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee daily bookkeeping and administrative accounting tasks.

• Manage financial documents such as bills, invoices, and receipts.

• Monitor cash flow by tracking incoming and outgoing funds for the business.

• Upload, organize, and maintain financial receipts and records systematically.

• Create monthly budgets for experiential leadership events.

• Process vendor invoices and coordinate payments to stakeholders post-events.

• Follow up on pending client invoices and assist in the collection of payments.

• Organize recurring administrative and logistical tasks for monthly off-site leadership events.

• Handle routine event preparation tasks and basic facility requirements, including venue setup.

• Communicate with vendors, stakeholders, and others to ensure events proceed smoothly.

• Provide consistent day-to-day administrative support while monitoring tasks, deadlines, payments, and operational needs.

• Ensure business operations continue during the founder's absence, including during extended off-the-grid mountaineering trips.

• Identify and proactively follow up on outstanding items.

• Maintain organized records, documentation, schedules, and operational data.

• Manage basic recurring marketing and administrative responsibilities.

• Assist with the company's daily social media operations and maintain content schedules.

• Provide general marketing assistance.

• Establish reliable systems for tracking outstanding tasks, invoices, payments, and event logistics.

• Ensure business continuity and serve as a trusted operational resource.

⛳️ Requirements

• Previous experience in administrative, operations, bookkeeping, or executive support positions.

• Strong organizational abilities and keen attention to detail.

• Comfortable managing financial records, invoices, receipts, and routine bookkeeping activities.

• Capable of independently handling recurring responsibilities and deadlines.

• Excellent written and verbal communication skills in English.

• Comfortable coordinating with vendors, clients, stakeholders, and service providers.

• Highly reliable and able to work with minimal supervision.

• Strong follow-through, with a proactive approach to completing outstanding tasks.

• Able to oversee multiple responsibilities without losing track of details.

• Comfortable taking ownership of standard business operations.

• Experience with accounting or bookkeeping software.

• Familiarity with invoicing and accounts receivable/payable processes.

• Proficient in spreadsheets and financial tracking.

• Knowledge of cloud-based business tools and document management systems.

• Experience managing social media platforms and basic marketing tools is a plus.

• Previous experience supporting a founder, entrepreneur, or small business owner is desirable.

• Experience coordinating events, retreats, workshops, or off-site programs is favorable.

• Background in leadership development, coaching, consulting, or experiential learning businesses is a plus.

• Experience managing vendor relationships and event logistics is advantageous.

• Experience supporting social media or basic digital marketing efforts is a plus.

• Previous roles requiring a high level of independence and ownership are preferred.

🏝️ Benefits

• Opportunities for professional growth and development.

• Flexible work environment.

• Engaging team culture focused on collaboration and support.