Finance Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist with the contractor payroll process conducted twice a month.

• Examine contractor timesheets and invoices for correctness.

• Confirm contractor rates, hours, reimbursements, bonuses, deductions, and adjustments.

• Detect and investigate discrepancies prior to payroll processing.

• Compile payroll data and accompanying reports for evaluation.

• Keep precise financial records for contractors.

• Monitor changes in contractor rates and updates on compensation.

• Aid in payment processing and tracking payments.

• Prepare and review invoices for clients.

• Validate billing information against contracts, hours worked, and supporting documents.

• Keep track of outstanding invoices and their payment statuses.

• Maintain trackers for accounts receivable.

• Investigate billing discrepancies and facilitate their resolution.

• Assist with ongoing client billing and subscription management.

• Reconcile financial records and spreadsheets.

• Manage expense and reimbursement trackers.

• Assist in month-end financial reconciliation.

• Organize financial documents using Google Drive.

• Enhance and maintain Google Sheets and Excel trackers.

• Develop formulas, summaries, reports, and basic dashboards.

• Clean and validate financial data.

• Generate recurring finance reports for leadership.

• Minimize manual spreadsheet tasks and enhance accuracy.

• Adhere to finance SOPs and recognize areas for process improvement.

• Document recurring finance procedures.

• Create or enhance checklists, trackers, and templates.

• Manage responsibilities autonomously, including recurring deadlines, follow-ups, investigations, and escalations.

⛳️ Requirements

• 3–5+ years of relevant experience in Finance, Accounting, Bookkeeping, or Finance Operations.

• Proficient in Google Sheets and/or Excel.

• Experience with financial records, invoices, payments, expenses, or reconciliations.

• Proven ability to work independently.

• Familiarity with QuickBooks, Xero, Wise, Stripe, or similar platforms.

• Strong attention to detail and numerical precision.

• Excellent organizational and time-management abilities.

• Experience in a startup or fast-paced environment.

• Proficient in written and spoken English.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.

• Experience with a U.S.-based company or startup is preferred.

• Experience supporting a remote or distributed team is preferred.

• Background in staffing, recruiting, professional services, or agency work is preferred.

🏝️ Benefits

• Competitive salary.

• Regular paydays in USD, occurring twice a month, directly deposited into your bank account.

• Permanent remote work from home.

• Milestone gifts and birthday celebrations.

• Team offsites, meetups, virtual town halls, and international paid travel opportunities.

• A supportive networking community.

• Global networking with teams across 12 countries.

• Mentorship, advocacy, and support.

• Opportunities for raises, promotions, and increases in responsibilities.