Finance Operations Contractor

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the complete invoicing process from start to finish, which includes intake, coding, approval routing, and payment runs in Bill.com.

• Reconcile company credit card transactions in Brex utilizing QuickBooks Online.

• Ensure precise general ledger coding and classification of expenses.

• Address payment inquiries from both team members and vendors.

• Identify spending anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors.

• Assist with month-end closing activities, including updates to balance sheet reconciliation and resolving any outstanding issues.

• Oversee vendor setup and the collection of W-9 forms.

• Keep accurate documentation and maintain a clean audit trail.

• Participate in ad-hoc spend analysis, process documentation, and lightweight AI-assisted automation initiatives.

⛳️ Requirements

• A minimum of 2–3 years of experience in accounts payable processing or similar finance operations roles.

• Proficient in QuickBooks Online and at least one accounts payable or spend management tool (such as Bill.com, Brex, or comparable).

• Experience with Excel or Google Sheets for reconciliation, variance identification, and basic spend analysis.

• Knowledge of general ledger coding, expense classification, and maintaining W-9/vendor file hygiene.

• Familiarity with managing corporate credit card programs or expense reconciliation.

• Experience in a remote or distributed work environment utilizing asynchronous communication.

• Must reside in the continental United States.

• Capability to communicate effectively with colleagues who may not have a finance background.

• Strong attention to detail, organization skills, ability to prioritize independently, and comfort with changing priorities.

• Experience with AI tools or accounting automation platforms to minimize manual tasks (preferred).

• Background in supporting month-end closing activities (preferred).

🏝️ Benefits

• Potential for contract extension.

• Fully remote work arrangement.

• Equal employment opportunities and benefits offered.

• Part-time schedule of 25 hours per week.